Travel - Pending Status Expense Report
Report Description
The Travel - Status Expense Report displays data fields that relate to current status of Travel Expense Reports with four tabs Travel - Pending Status Expense Report Summary, Details, Last Action Details, Last Send Back Details. This dashboard is retrieving Archivum data for Travel and College Departments on a daily basis so they can review, track, and process travel expense requests.
This report only shows data where the ER Travel Status Category = "Pending". This represents ERs that have not been approved yet.
Travel - Status Expense Report Summary
Filters
Traveler College Name
Name of College associated with person traveling.
Traveler Global Department Name
Global Department name associated with person listed as the traveler.
Traveler Name
First and last name of traveler.
Fund Code
A five digit numeric value to identify a source of funds. The default is for all codes to be selected; individual or multiple codes may be selected.
FAST Department Code
A six digit numeric code to determine FAST Department. The default is for all codes to be selected; individual or multiple codes may be selected.
Expense Report Status
Current status of travel expense report: Canceled, Deleted, Deletion in Progress, Fiscal Review, Paid, Prepay Auditor, Request Approved, Submission in Progress, Supervisor Review
Expense Report On Hold
Filter will display Y/N if Expense Report is on Hold.
Expense Report Send Backs
Filter will display Y/N if Expense Report had a Send Back.
Expense Report Created Day
The date the travel expense report was created.
Travel End Day
The date in which a travel trip ends.
Visualization
Expense Report by Status
Pie chart that displays the number of expense reports in each status.
Drillable - The pie also allows you to drill to display count of expense reports for Traveler College Name and Traveler Global Department Name separately.
Number of Expense Reports per Day Range for Last Status
Bar chart that displays the number of expenses per each range. Ranges are broken down as follows: 7 days or less, 8 to 29 days, 30 to 59 days, 60 to 89 days, and 90 days or greater.
Number of Expense Reports
The number of expense reports.
Number on Hold
Number of expense reports currently on hold.
Number Sent Back
Number of expense reports that had a send back at any point in time.
Details
Status
Current status of travel expense report: Canceled, Deleted, Deletion in Progress, Fiscal Review, Paid, Prepay Auditor, Request Approved, Submission in Progress, Supervisor Review
Days Since Last Action
Number of days that an expense report has been in a particular status.
ER on Hold
Expense report currently on hold with Y/N flag.
ER Had Send Back
Expense report that has ever had a send back at any point in time will be denoted with a Y/N flag; once an ER has had a send back the flag will flip to "Y".
Travel Begin Day
The date in which a travel trip begins.
Travel End Day
The date in which a travel trip ends.
ER Creation Lag
The difference between the last day of travel and the creation of the travel expense report.
Archivum ER Number
Travel expense report number created by the Archivum database.
Traveler Name
First and last name of traveler.
Travel Title
Travel title entered by traveler for travel request and expense report.
Traveler Global Department Name
Global Department name associated with person listed as the traveler.
Traveler College Name
Name of College associated with person traveling.
Total ER Expenses
Total dollar amount for a travel expense report.
Expense Report Number
Expense report number per the Travel department.
FAST Department Code
A six digit numeric code to determine FAST Department. The default is for all codes to be selected; individual or multiple codes may be selected.
Data Refreshed On
Data in this report is not live, but refreshed once daily. The date and time on the bottom right of the report displays when it was refreshed from Archivum. The refresh is scheduled to occur between 7:00 and 7:45 am each morning.
Disclaimer
This report displays values as they are currently in Archivum. Those values are subject to change over time. Unauthorized use of this report is prohibited. If you log on to this computer system, you acknowledge your awareness of and concurrence with the University of South Florida policies. The University will prosecute violators to the full extent of the law.