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Overview

Teams offers both live transcription and live captions during meetings.

However, per a request from the Office of General Counsel, we have live transcription disabled.

The difference between the two is that transcription will record and/or transcribe the words spoken so that they can be downloaded after the meeting while live captions are not saved.


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During a meeting

Live captions can be enabled during a meeting by performing the following:

Transcription

Transcription the conversion of spoken words into written language. This can only be turned on during meetings scheduled meetings. It is turned on automatically if Start Recording is selected, but can be turned off afterwards. 

Turning Transcription On

  1. Select the ... More
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  2. Select Record and transcribe.
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  3. Select either Start recording or Start transcription. Recording will automatically start transcription if selected but can be turned off afterwards.
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  4. Once the transcription has started, it will appear on the right of the meeting window only to the one who turned it on.
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Turn Transcription Off
Turn Transcription Off
Turn Transcription Off

  1. Select the ... More
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  2. Select Record and transcribe.
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  3. Select the option you wish to perform. Stopping the recording will also stop the transcription. 
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Viewing Transcripts

  1. Locate and select the Meeting under Chat.
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  2. Once the Record and/or Transcript is ready, select one of them.
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  3. You will be able to view the recording (if one is done).
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  4. Scroll down and select Transcript. It will appear at the bottom. If you wish to download the transcript, select Download.
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Live Captions

Live Caption is a real-time transcription or translation of spoken language in live streaming or other live video content, displayed as a text overlay on the lower part of the screen.

Turn Live Caption On

  1. Select the ... More


  2. Select Language and speech.
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  3. Select Turn on live captions.


  4. Select the language everyone is speaking in the meeting, if you want it to turn on during future meetings, and then Confirm.


  5. Captions will begin to appear at the bottom of the meeting window.

To turn live captions off

:

  1. Go back to Language and speech and select Turn off live captions.

After a meeting

While live transcription is disabled, users can still obtain a transcript of a meeting via Microsoft Stream if the meeting was recorded.

The owner of the recording can go into the “Video settings” for the meeting and generate captions under the “Transcript and captions” section. It’ll prompt them to select a language to generate captions in. Once generated, they can download the transcript as a .VTT file.Back to top



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