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Part of Student Success Hub

maintained by Student Success Research and Analytics


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Enrollment

Reports

Dashboard

These reports provide enrollment information by student level and student type across the benchmarks. Data include spring, summer and fall semesters for the past 5 yearsheadcount information at a glance as well as detail level across the benchmarks. The historical data is available for the past 10 years and is at the Final bench. The data for all the benches is available for past 5 year. These reports enable leadership to visualize, slice and dice the data and facilitate with strategic planning.   


Data Source: SID
Refresh schedule:  Data is refreshed every benchmark. The “Data Refreshed” field on the bottom right of the page indicates when the data was extracted from SID.  The "Data Updated" field on the top of the report indicates when the report was published. These two dates are often different.





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  • Five Year Trend Of Headcounts →  Provides a summary of enrollment by student level, student type and new/returning student status for a given semester and benchmark for 5 years. The report can be sliced by global college, global department, campus, gender, ethnicity, residency status, honors and part/full time status.
  • Headcounts By Student Type - Chart → A visual representation of the enrollment information for a given semester and benchmark for 5 years. The report can be sliced by New/returning students, global college, global department, campus, gender, ethnicity, residency status, honors and part/full time status.
  • Headcounts Across All Benchmarks  → This report displays summary of headcount enrollment by student level for a given semester at different benches for 5 years. The report can be sliced by New/returning students, global college, global department, campus, gender, ethnicity, residency status, honors and part/full time status.
  • Headcounts For Final Benchmark VS Another Benchmark→ This report displays the comparison of headcount enrollment by student level between Final bench and any other bench for a given semester for 5 years. The report can be sliced by global college, global department, campus, gender, ethnicity, residency status, honors and part/full time status.
  • Headcounts By Benchmark - Chart   → This report displays the headcount information for different benches for a given term. The report can be sliced by New/returning students, global college, global department, campus, gender, ethnicity, residency status, honors and part/full time status.
  • Ten Year Trend of Student Enrollment → This report displays the ten year trends of student headcounts for like semesters and the difference from the previous like semester as of the final bench for historical semesters and the most recent bench available for the current term. The report can be sliced by student level, global college, global department, CIP, campus.
  • Ten Year Trend of Student Enrollment by Campus → This report displays the ten year trends of student headcounts for like semesters and the difference from the previous like semester by the different campuses as of the final bench for historical semesters and the most recent bench available for the current term. The report can be sliced by student level, global college, global department, CIP, campus.
  • Ten Year Trend of SCH and FTE by College Quick Facts → This tab displays the enrollment information at a glance for any given term. The driver for this tab is Semester and Term filters.  Term filter is dependent on the Semester filter.  This report will be blank, when the Semester filter and Term filter are out of sync.
  • College Level → This tab displays the summary of enrollment information for any given term for any college. To see the college data at a detail level, click on the "Details" button at the bottom of the tab. 
    • College Enrollment Details → Provides the detailed information for 5 terms for the college selected in the Parent tab.  This tab also shows the difference in enrollment numbers from the previous semester. Changing the College filter on this tab will also change the College on the Parent page.  To go back to Parent page, click on the back arrow at the bottom of the tab. 
  • Five Year Trend →  Provides a summary of enrollment by student level, student type and new/returning student status for a given semester for 5 years. Clicking on "Fall Enrollment" will provide more information on fall enrollment.
    • Five Year Fall Enrollment → Detailed level information for Lower Level, Upper Level, Grad I and Grad II for five years. To go back to Parent page, click on the back arrow at the bottom of the tab. 
  • Ten Year Trend → This report displays the ten year trends of student credit hours (SCH) and full-time equivalent (FTE) and percentage of each level by the different campuses for as of the final bench for historical semesters and the most recent bench available for the current term. The report can be sliced by student level, global college, global department, CIP, campus.
  • Ten Year Trend of SCH and FTE by Campus → This report displays the ten year trends of student credit hours (SCH) and full-time equivalent (FTE) and change from prior year for each level by the different campuses for like semesters as of the final bench for historical semesters and the most recent bench available for the current term. The report can be sliced by student level, global college, global department, CIP, campus.
  • Five Year SCH and FTE by Department → This report displays the five year trends of student credit hours (SCH) and full-time equivalent (FTE) and for all departments in the selected college as of the final bench for historical semesters and the most recent bench available for the current term. The report can be sliced by student level, global college, global department, CIP, campus.headcounts for undergraduate and graduate students.  This tab has two unique filters "Age Over 25" and "Budget Entity". 
  • By Benchmark → A visual representation of the headcount information for different benches for a given term. Five years of data is available for these set of reports.  There are three detail level reports for all benchmarks.  To see the detail reports, click on the "Details" button at the bottom of the tab.  There are three child tabs that provides detailed information on enrollment for all four benchmarks. 
    • Enrollment By Student Level → Provides enrollment information for a given semester and given benchmark for 5 years. 
    • Enrollment By Benchmark → This report displays enrollment for a given semester at different benches for 5 years in a tabular form. 
    • Enrollment For Final Benchmark VS Another Benchmark → This report displays the comparison of headcount enrollment between Final bench and any other bench for a given semester. 

To go back to Parent page, click on the back arrow at the bottom of the tab. 



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Data Element

Data Source (underlying data field)

Description

Report Pages

Benchmark
Age Over 25 SID → SID
_ENROLLMENTS → BENCH

Benchmark such as Preliminary or Final

All Pages

Semester

SID → SID_TERMID → MONTH

Semester such as Fall, Spring or Summer

Five Years Trend Of Headcounts
Headcounts By Student Type – Chart

Headcounts Across All Benchmarks

Headcounts For Final Benchmark VS Another Benchmark

Term

_PERSON_DEMO → BIRTH_YYYYMM_DTIndicator if a student is above 25 years of ageTen Year Trend 
BenchmarkSID → SID_ENROLLMENTS →
TERMID
BENCH
Term
Benchmark such as
Fall 2020 or Spring 2018

Five Years Trend Of Headcounts

Headcounts Across All Benchmarks

Headcounts For Final Benchmark VS Another Benchmark

Headcounts By Benchmark - Chart

Student Level
Preliminary or FinalBy Benchmark
Budget Entity SID → SID_
ENROLLMENTS → STU_CLASS_LEVEL

Student level such as Undergraduate or Graduate

All Pages

Student Type
ENROLLMENTS → BE_CDBudget entity such as E & G or Health SciencesTen Year Trend 
CampusSID → SID_
ENROLLMENTS → STU_RECENT_ADM_TYPStudent Type such as FTIC or Masters
ENROLLMENTS → HOMECAMPUSThe Campus at the time of EnrollmentAll Pages
New/Returning
CipSID → SID_
ENROLLMENTS → STU_RECENT_ADM_DT

If the student is a New student or Returning from the previous term

All Pages

Global
ENROLLMENTS → CIP_STUDENT
College level and Five Year Trend
CollegeSID → SID_ENROLLMENTS → GLOBAL_COLLEGEThe Global College at the time of EnrollmentAll Pages
Global
DepartmentSID → SID_ENROLLMENTS → GLOBAL_DEPTThe Global Department at the time of EnrollmentAll Pages except Quick Facts
Campus
EthnicitySID → SID_
ENROLLMENTS → HOMECAMPUS
ENROLLMENTS→ETHNICThe
Campus
Ethnicity at the time of EnrollmentAll Pages
Full Time Indicator SID → SID_ENROLLMENTS → CURR_TERM_CRS_LOAD

If the student is full time or part time based on the credit hours for the term. 

For Fall and Spring terms, UG students enrolled in >= 12 credits are considered full-time and GR students enrolled >= 9 credits are considered full-time.

For Summer term, UG students enrolled in >= 9 credits are considered full-time and GR students enrolled >= 6 credits are considered full-time.

All Pages except Ten Year Trend
GenderSID → SID_ENROLLMENTS → GENDERThe Gender at the time of EnrollmentAll Pages
Ethnicity
HonorsSID → SID_
ENROLLMENTS→ETHNIC

The Ethnicity at the time of Enrollment

All Pages
ENROLLMENTS → HONORSThe Honors Student StatusBy Benchmark
New/ReturningSID → SID_ENROLLMENTS → STU_RECENT_ADM_DTIf the student is a New student or Returning from the previous term. If the Recent admit date is same as the Termid,  then student is New else the student is Returning.Five Year Trend, Ten Year Trend, By Benchmark
ResidencySID → SID_ENROLLMENTS →ETHNIC and FEE_CLASS_RES

The Residency Status at the time of Enrollment.  The logic is below:

When Ethnic = 'O' Then 'International'
When Ethnic ^= 'O' and FEE_CLASS_RES in ('F','R','T') Then 'In-State'
When Ethnic ^= 'O' and FEE_CLASS_RES not in ('F','R','T') Then 'Out-of-State'

All Pages
Honors
SemesterSID → SID_
ENROLLMENTS → HONORSThe Honors Student Status
TERMID → MONTHSemester such as Fall, Spring or SummerAll Pages
Part Time/Full Time
Student ClassificationSID → SID_ENROLLMENTS →
CURR_TERM_CRS_LOADIf the student is full time or part time based on the credit hours for the term
STU_CLASS_LEVEL

Student Classification such as Lower Level, Upper Level, Grad I and Grad II.  The logic is below:

When  Stu_Class_Level = 'A' Then 'Grad II'
When Stu_Class_Level = 'B' Then 'Grad I'
When Stu_Class_Level = 'L' Then '1-Lower Level'
When Stu_Class_Level = 'U' Then '2-Upper Level'

Five Year Trend
Student LevelSID → SID_ENROLLMENTS → STU_CLASS_LEVEL

Student level such as Undergraduate or Graduate.  The logic is below:

When  STU_CLASS_LEVEL ='N' Then 'Non-Degree Seeking'
When  STU_CLASS_LEVEL in ('L','U') AND DEG_LEVEL_SOUGHT in( 'B', 'N') Then 'Undergraduate' 
When  STU_CLASS_LEVEL in ('A','B') Then 'Graduate'

All Pages
Student TypeSID → SID_ENROLLMENTS → STU_RECENT_ADM_TYPStudent Type such as FTIC or MastersAll Pages except Student Type
TermSID → SID_ENROLLMENTS → TERMIDTerm such as Fall 2020 or Spring 2018All Pages




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Filter Panels

Filters are listed on top or on side panel of the report.

Notes:

  • Click the down arrow to select from options in the filters and narrow down your results. 
  • To deselect an item, click on the option again. 
  • Some filters are radio buttons and you can select only one item. The items in these filters are indicated as round buttons Small 25mm Lapel Pin Button Badge Novelty Plain White Badge ... .
  • Some filters allow multiple selections. To select multiple values in a filter, hold the Ctrl key as you check the square boxes .
  • Filters for the report may not have Blank as an option. 

Data Panel

This panel displays the filtered results. To work with data in this panel:

  • Select an individual row in the table to highlight the item/row. Select it again to return to the full table view.
  • You can sort the data by column values, if the sorting is available for that column. Hover your mouse over the last row item in the column header and if a small black triangle appears Black Triangle PNG, Free HD Black Triangle Transparent Image - PNGkit ,  you can sort that column in ascending or descending order by clicking on your mouse. 

Options for the Data Panel

Export Data to Excel

To export the data results to Excel, hover your mouse over the upper right hand side corner of the data table and a horizontal menu bar  will pop up. Click the  in the top right corner . 

A drop down menu will appear with 'Export data' as one of the options.  Select Export Data to work with the data in Excel.

Note : The exported data in Excel may not look exactly like the screen. 


Focus Mode

To see the data in Focus Mode, hover your mouse over the upper right hand side corner of the data table and a horizontal menu bar  will pop up. Click the option for Focus Mode   It allows the visual to take the entire space in the report canvas. Full screen mode will persist until you exit out or click on Image Modified  on the top left hand side.
When in Focus Mode, click the Image Modified in the top right corner and a drop down menu will appear with the following options:

Image Modified

You can export data, or see the data in a table by selecting the appropriate option.  

Spotlight

Spotlight causes all other visuals on the page to fade so the selected visual is highlighted. To highlight a visual, click on more action Image Modified and select Image Modified

Drill Up and Drill Down

If the visual has the hierarchy, the  menu will appear when you hover on the top left side of the visual.  Turn on drill down first by selecting the downward arrow. The grey background Image Modified lets you know that drill down is active. Selecting  will expand another level of hierarchy. Selecting the double arrow icon for drill all levels at oncedrill-down icon takes you to the next level in the hierarchy.  Selecting Image Modified will take you one level up in hierarchy.  The arrows will be greyed out if the option is not available. 

Reset to Default

If you have made any changes, such as implementing filters or sorting the table, you have the ability to return the sorting and filtering to the report creator's default view. Click the Reset to Default image above the report in the Report Header: 




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