Page Comparison

Section

Column

width	5%

Column

width	95%

Panel

borderColor	#006747
bgColor	#F4F5F7

Headcount Reports

Enrollment Dashboard

These reports provide headcount information at a glance as well as detail level across the benchmarks. The historical data is available for the past 10 years and is at the Final bench. The data for all the benches is available for past 5 year. These reports enable leadership to visualize, slice and dice the data and facilitate with strategic planning.

Data Source: SID
Refresh schedule: Data is refreshed every benchmark. The “Data Refreshed” field on the bottom right of the page indicates when the data was extracted from SID. The "Data Updated" field on the top of the report indicates when the report was published. These two dates are often different.

Image Removed

Panel

titleColor	white
titleBGColor	#006747
title	Report pages

Headcount Reports:

Quick Facts → This page tab displays the enrollment information at a glance for any given term. The driver for this page tab is Semester and Term filters. Term filter is dependent on the Semester filter. This report will be blank, when the Semester filter and Term filter are out of sync.
College Level Quick Facts → This page tab displays the summary of enrollment information for any given term for any college. Select a College.
Image Removed
Trend By Semester
Trend By Student Type
Trend By Campus
Trend By Student Level
Trend By College
Trend By Race/Ethnicity & Gender
Trend By Race/Ethnicity
Trend By Gender
Trend By Accountability Plan Student Type
Pell & Access Rate

Headcount All Benchmarks:

Benchmarks By Term
Trend By Benchmark
Trend All Benchmarks
Benchmark Comparison To see the college data at a detail level, click on the "Details" button at the bottom of the tab.
- College Enrollment Details → Provides the detailed information for 5 terms for the college selected in the Parent tab. This tab also shows the difference in enrollment numbers from the previous semester. Changing the College filter on this tab will also change the College on the Parent page. To go back to Parent page, click on the back arrow at the bottom of the tab.
Five Year Trend → Provides a summary of enrollment by student level, student type and new/returning student status for a given semester for 5 years. Clicking on "Fall Enrollment" will provide more information on fall enrollment.
- Five Year Fall Enrollment → Detailed level information for Lower Level, Upper Level, Grad I and Grad II for five years. To go back to Parent page, click on the back arrow at the bottom of the tab.
Ten Year Trend → This report displays the ten year trends of student headcounts for undergraduate and graduate students. This tab has two unique filters "Age Over 25" and "Budget Entity".
By Benchmark → A visual representation of the headcount information for different benches for a given term. Five years of data is available for these set of reports. There are three detail level reports for all benchmarks. To see the detail reports, click on the "Details" button at the bottom of the tab. There are three child tabs that provides detailed information on enrollment for all four benchmarks.
- Enrollment By Student Level → Provides enrollment information for a given semester and given benchmark for 5 years.
- Enrollment By Benchmark → This report displays enrollment for a given semester at different benches for 5 years in a tabular form.
- Enrollment For Final Benchmark VS Another Benchmark → This report displays the comparison of headcount enrollment between Final bench and any other bench for a given semester.

To go back to Parent page, click on the back arrow at the bottom of the tab.

Panel

titleColor	white
titleBGColor	#006747
title	Glossary

Data Element	Data Source (underlying data field)	Description	Report Pages
Age Over 25	SID → SID_PERSON_DEMO → BIRTH_YYYYMM_DT	Indicator if a student is above 25 years of age	Ten Year Trend
Benchmark	SID → SID_ENROLLMENTS → BENCH	Benchmark such as Preliminary or Final	By Benchmark
Budget Entity	SID → SID_ENROLLMENTS → BE_CD	Budget entity such as E & G or Health Sciences	Ten Year Trend
Campus	SID → SID_ENROLLMENTS → HOMECAMPUS	The Campus at the time of Enrollment	All Pages
Cip	SID → SID_ENROLLMENTS → CIP_STUDENT		College level and Five Year Trend
College	SID → SID_ENROLLMENTS → GLOBAL_COLLEGE	The Global College at the time of Enrollment	All Pages
Department	SID → SID_ENROLLMENTS → GLOBAL_DEPT	The Global Department at the time of Enrollment	All Pages except Quick Facts
Ethnicity	SID → SID_ENROLLMENTS→ETHNIC	The Ethnicity at the time of Enrollment	All Pages
Full Time Indicator	SID → SID_ENROLLMENTS → CURR_TERM_CRS_LOAD	If the student is full time or part time based on the credit hours for the term. For Fall and Spring terms, UG students enrolled in >= 12 credits are considered full-time and GR students enrolled >= 9 credits are considered full-time. For Summer term, UG students enrolled in >= 9 credits are considered full-time and GR students enrolled >= 6 credits are considered full-time.	All Pages except Ten Year Trend
Gender	SID → SID_ENROLLMENTS → GENDER	The Gender at the time of Enrollment	All Pages
Honors	SID → SID_ENROLLMENTS → HONORS	The Honors Student Status	By Benchmark
New/Returning	SID → SID_ENROLLMENTS → STU_RECENT_ADM_DT	If the student is a New student or Returning from the previous term. If the Recent admit date is same as the Termid, then student is New else the student is Returning.	Five Year Trend, Ten Year Trend, By Benchmark
Residency	SID → SID_ENROLLMENTS →ETHNIC and FEE_CLASS_RES	The Residency Status at the time of Enrollment. The logic is below: When Ethnic = 'O' Then 'International' When Ethnic ^= 'O' and FEE_CLASS_RES in ('F','R','T') Then 'In-State' When Ethnic ^= 'O' and FEE_CLASS_RES not in ('F','R','T') Then 'Out-of-State'	All Pages
Semester	SID → SID_TERMID → MONTH	Semester such as Fall, Spring or Summer	All Pages
Student Classification	SID → SID_ENROLLMENTS → STU_CLASS_LEVEL	Student Classification such as Lower Level, Upper Level, Grad I and Grad II. The logic is below: When Stu_Class_Level = 'A' Then 'Grad II' When Stu_Class_Level = 'B' Then 'Grad I' When Stu_Class_Level = 'L' Then '1-Lower Level' When Stu_Class_Level = 'U' Then '2-Upper Level'	Five Year Trend
Student Level	SID → SID_ENROLLMENTS → STU_CLASS_LEVEL	Student level such as Undergraduate or Graduate. The logic is below: When STU_CLASS_LEVEL ='N' Then 'Non-Degree Seeking' When STU_CLASS_LEVEL in ('L','U') AND DEG_LEVEL_SOUGHT in( 'B', 'N') Then 'Undergraduate' When STU_CLASS_LEVEL in ('A','B') Then 'Graduate'	All Pages
Student Type	SID → SID_ENROLLMENTS → STU_RECENT_ADM_TYP	Student Type such as FTIC or Masters	All Pages except Student Type
Term	SID → SID_ENROLLMENTS → TERMID	Term such as Fall 2020 or Spring 2018	All Pages

Panel

titleColor	white
titleBGColor	#006747
title	Tips

Filter

Panels

Image Removed

The main filters

Panels

Filters are listed on top or on

left

side panel of the report.

Additional filters are on the right of each page.

Image Removed

Notes:

Click the down arrow to select from options in the filters and narrow down your results.
To deselect an item, click on the option again.
Some filters are radio buttons and you can select only one item. The items in these filters are indicated as round buttons .
Some filters allow multiple selections. To select multiple values in a filter, hold the Ctrl key as you check the square boxes .
Filters for the report may not have Blank as an option.

Data

Panel

This panel displays the filtered results. To work with data in this panel:

Select an individual row in the table to highlight the item/row. Select it again to return to the full table view.
You can sort the data by column values, if the sorting is available for that column. Hover your mouse over the last row item in the column header and if a small black triangle appears , you can sort that column in ascending or descending order by clicking on your mouse.

Options for the Data

Panel

Export Data to Excel

To export the data results to Excel, hover your mouse over the upper right hand side corner of the green data table header and a horizontal menu bar will pop up.

Image Removed

Click the in the top right corner .

A drop down menu will appear with 'Export data' as one of the options. Select Export Data to work with the data in Excel.

Note : The exported data in Excel may not look exactly like the screen.

Focus Mode

To see the data in Focus Mode, hover your mouse over the upper right hand side corner of the green data table header and a horizontal menu bar will pop up.

Image Removed

Click the option for Focus Mode It allows the visual to take the entire space in the report canvas. Full screen mode will persist until you exit out or click on Image Modified on the top left hand side.
When in Focus Mode, click the Image Modified in the top right corner and a drop down menu will appear with the following options:

Image Modified

You can export data, or see the data in a table by selecting the appropriate option.

Spotlight

Spotlight causes all other visuals on the page to fade so the selected visual is highlighted. To highlight a visual, click on more action Image Modified and select Image Modified

Drill Up and Drill Down

If the visual has the hierarchy, the menu will appear when you hover on the top left side of the visual. Turn on drill down first by selecting the downward arrow. The grey background Image Modified lets you know that drill down is active. Selecting will expand another level of hierarchy. Selecting the double arrow icon for drill all levels at once drill-down icon takes you to the next level in the hierarchy. Selecting Image Modified will take you one level up in hierarchy. The arrows will be greyed out if the option is not available.

Reset to Default

If you have made any changes, such as implementing filters or sorting the table, you have the ability to return the sorting and filtering to the report creator's default view. Click the Reset to Default image above the report in the Report Header:

Panel

titleColor	white
titleBGColor	#006747
title	You Might Also Be Interested In...

Versions Compared

Old Version 43

New Version Current

Key

Part of Student Success Hub

maintained by Student Success Research and Analytics

Enrollment Dashboard

Filter

Panels

Data

Panel

Options for the Data

Panel

Export Data to Excel

Focus Mode

Spotlight

Drill Up and Drill Down

Reset to Default