Transcription

Transcribes the conversion of spoken words into written language. This can only be turned on during meetings AND is turned on automatically if Start Recording is selected. Recordings can not be done during 1:1 calls.

Once the recording has started, Transcription can be turned off manually. 

Turn Transcription On

1. Select ... More
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2. Select Record and transcribe.
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3. Select either Start recording or Start transcription.  Start recording will automatically begin a transcription but transcription can subsequently be turned off if desired.
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4. Once the transcription has started, it will appear on the right of the meeting window.
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Turn Transcription Off

1. Select ... More
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2. Select Record and transcribe.
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3. Select the option you wish to perform. Stopping the recording will also stop the transcription. 
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Viewing Transcripts

1. Locate and select the Meeting under Chat.
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2. Once the Record and/or Transcript is ready, select one of them.
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3. You will be able to view the recording (if one is done).
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4. Scroll down and select Transcript. If you wish to download the transcript, select Download.
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Live Captions

Live Caption is a real-time transcription or translation of spoken language in live streaming or other live video content, displayed as a text overlay on the lower part of the screen.  Remember that live captions are not recorded and are not available for viewing after the meeting has ended.

Turn Live Caption On

1. Select the ... More
   
   
   
2. Select Language and speech.
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3. Select Turn on live captions.
   
   
   
4. Select the whatever language everyone is speaking in the meeting, if you want it to turn on during future meetings, and then is appropriate for your meeting - a checkbox allows this choice to be saved for all future meetings. After making your choices, select Confirm.
   
   
   
5. Captions will begin to appear at the bottom of the meeting window.
   

Turn Live Caption Off

1. Go back to Language and speech and select Turn off live captions.
   

After a meeting

While live transcription is disabled, users can still obtain a transcript of a meeting via Microsoft Stream if the meeting was recorded.

The owner of the recording can go into the “Video settings” for the meeting and generate captions under the “Transcript and captions” section. It’ll prompt them to select a language to generate captions in. Once generated, they can download the transcript as a .VTT file.

If you are unable to solve your issue with this knowledge base article, please contact the USF IT Service Desk by using Chat at itchat.usf.edu, calling (813) 974-HELP (4357) or emailing help@usf.edu. 

If you find any errors or omissions in any knowledge base article, please contact and inform the USF IT Service Desk by calling (813) 974-HELP (4357) or emailing help@usf.edu.Back to top