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Overview

This instruction is for use in the Small Groups rooms in the new Morsani College of Medicine building in downtown Tampa. These rooms have meeting capabilities through Microsoft Teams. The Crestron panel, a small tablet device, will work together with Microsoft Teams to control the monitor, audio, and other capabilities.


Before Using the Small Groups Room for a Teams Meeting

Important Tips

When scheduling a meeting in a specific room, the room itself must be included as one of the invitees.

Presenters must bring their own devices to the room in order to lead presentations. The monitor lacks the connectivity for laptops or other devices to project to the monitor.


When you walk into a Small Groups room, locate the Crestron panel, which resembles a tablet on a stand:




Click image to enlarge


Joining a Meeting


A. Joining a Scheduled Meeting


If you have already scheduled a meeting taking place in a Small Groups Room:




Click image to enlarge


1. Tap the Crestron panel. 
Your scheduled meeting will appear in the top left corner.


2. Tap Join.
The meeting attendees who have joined the meeting will be displayed. 


If you are presenting in the Small Groups room with your own device, please mute the audio on your device. Otherwise, feedback may occur.


3. Click  to leave the meeting.


B. Joining an Ad-Hoc Meeting

Once remote participants have initiated a meeting, you will see this display on the panel:



  1. Tap Join to enter the meeting with your remote participants. 



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Creating an Ad-Hoc Meeting (New Meeting) 

To schedule an ad-hoc meeting with the panel:




1. Tap New Meeting.

Click image to enlarge


2. Tap Add Participants

An invitation screen will appear.

Click image to enlarge

2. Begin typing the name(s) of the invitee(s)

3. Tap Invite
Invitees will be listed as Participants once they join.

4. Click  to leave the meeting.


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Meeting Dashboard Features


Click image to enlarge


 A. Mute All (Click to Expand)

Tap Mute All to mute remote participants.

Once Mute All is enabled, participants will need to individually unmute themselves on their own devices, as seen below:

Click image to enlarge
 B. Room Controls (Click to Expand)

With this feature, you can access the room controls.

Turn Display On

If the wall-mounted monitor is not on when entering the room:

  1. Tap the Ellipses icon.
    Two options will display: Keypad and Room Controls.
  2. Tap Room Controls.
    The screen will now be green.
  3. Tap Monitor On.

Help Button (see last section on this page)

 C. Audio Controls (Click to Expand)

Audio Controls

You can use the + and - icons to increase/decrease the room volume. Tapping the speaker icon mutes the sound coming from the room. 


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Help Button

If you are actively in a meeting, use the following steps. Otherwise, click the following link to find the help button from the home screen.

  1.  Tap the Ellipses for Room Controls (see image below)


  2.  Tap Room Controls (See image below)
      
  3. Jump to Step 2 below


From the Home screen

  1. Tap the Slider icon on the lower right hand side of the screen (see image below)


  2. Tap Press to Start
     
  3. Tap Help button

  4. Tap AV Emergency if you need help right away




You can also tap Consult After Session (to get help after a meeting) or Cancel



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