COHORTS at USF HOMEPAGE
A cohort is a specific group of students established for tracking and reporting. USF currently utilizes the baseline Banner cohort functionality for this purpose.
Some of the student populations that USF tracks currently, or will track in the future, include:
- Athletics
- Transfer Students
USF BANNER COHORT NAMING CONVENTION HOMEPAGE
The Banner cohort name is a 10 character name with the first 6 characters being a description of the population the cohort represents, followed by a 2 number year and a 2 number term:
_ | _ | _ | _ | _ | _ | _ | _ | _ | _ |
Description (6) | Year (2) | Term (2) |
CURRENT USF FTIC COHORT DEFINITIONS FTIC COHORT PAGE
Current cohorts are defined for FTICs starting in Summer or Fall; there are four cohorts defined in Banner:
SRKALLyy08:
- FTIC full and part time who start in Summer and continue to Fall or..
- FTIC full and part time who start in Fall
- This cohort would be assigned after Fall Drop/Add
- Inactivation for adjusted cohort until 6th year
- Mimics cohort used for Performance Based Funding (PBF) BOT Choice and Key Performance Indicator (KPI) 6 year graduation rate metrics
FTICFTyy08:
- FTIC full time only who start in Summer and continue to Fall or…
- FTIC full time only who start in Fall
- This cohort would be assigned after Fall Drop/Add
- Inactivation for adjusted cohort until 6th year
FTIC4Yyy08:
- FTIC full time who start in Summer and continue to Fall or..
- FTIC full time who start in Fall
- This cohort would be assigned after Fall Drop/Add
- Inactivation for adjusted cohort until 4th year
- Mimics cohort used for PBF and Pre-Eminence (PE) 4 year graduation rate metrics
FTICRTyy08:
- FTIC full time only who start in Summer and continue to Fall or…
- FTIC full time only who start in Fall
- This cohort would be assigned after Fall Drop/Add
- Inactivation for adjusted cohort until 1st year
- Mimics cohort used for PBF Academic Progress Rate and PE Retention rate metrics
COHORT | ADMISSION TERM | EFFECTIVE TERM* | STUDENT | CONTINUED TO FALL | ADMISSION TYPE | LEVEL |
SRKALLyy08 | yyyy05 | yyyy08 | FT/PT | YES | BL, EL | UG |
SRKALLyy08 | yyyy08 | yyyy08 | FT/PT | YES | BL, EL | UG |
FTICFTyy08 | yyyy05 | yyyy08 | FT | YES | BL, EL | UG |
FTICFTyy08 | yyyy08 | yyyy08 | FT | YES | BL, EL | UG |
FTIC4Yyy08 | yyyy05 | yyyy08 | FT | YES | BL, EL | UG |
FTIC4Yyy08 | yyyy08 | yyyy08 | FT | YES | BL, EL | UG |
FTICRTyy08 | yyyy05 | yyyy08 | FT | YES | BL, EL | UG |
FTICRTyy08 | yyyy08 | yyyy08 | FT | YES | BL, EL | UG |
* Effective term is the term for which students have the Cohort attribute assigned to their student data. When a change is made to the student Cohort record then the data can be changed for the existing Effective term or a new record can be created for a new Effective term.
COHORT SCENARIOSFTIC COHORT PAGE
1. Student admitted in Summer, continues to Fall as a Full-time student
- Put in SRKALLyy08 cohort at first Fall Drop/Add
- Put in FTICFTyy08 cohort at first Fall Drop/Add
- Put in FTIC4Yyy08 cohort at first Fall Drop/Add
- Put in FTICRTyy08 cohort at first Fall Drop/Add
2. Student admitted in Summer, continues to Fall as a Part-time student
- Put in SRKALLyy08 cohort at first Fall Drop/Add
3. Student admitted in Summer, doesn’t continue to Fall
- Does not get tagged in cohort
4. Student admitted in Fall as a Full-time student
- Put in SRKALLyy08 cohort at Fall Drop/Add
- Put in FTICFTyy08 cohort at Fall Drop/Add
5. Student admitted in Fall as a Part time student
- Put in SRKALLyy08 cohort at Fall Drop/Add
6. SRKALLyy08, FTICFTyy08, FTIC4Yyy08 and FTICRTyy08 cohort inactivation (for reasons other than not continuing to Fall).
Timeline: In February during Change Cohort file submission by ODS to BOG
- Students will be inactivated from the cohort and will be removed for the following reasons:
- Death of Student
- Student is Totally and Permanently Disabled
- Student left to serve in Armed Services
- Student left to serve with Foreign Aid Service of the federal government, e.g., Peace Corps
- Student left due to natural disaster such as hurricane
- Student left to serve on Official Church Mission
- Student entered an Advanced Graduate program without earning a bachelor’s degree
Notes:
- The above exclusions/changes to cohorts will be scheduled yearly in February and is dependent on Retention (RET) Change Cohort File submission by ODS to BOG. FTIC COHORT PAGE
- As per BOG, Student left due to natural disaster such as hurricane is no longer terms for inactivation (SUDS Workshop Proceedings, June 2018). FTIC COHORT PAGE
- Once the Retention Change Cohort file is accepted by BOG, ODS will make the changes with the URO to Banner cohorts. FTIC COHORT PAGE
- The changes in Banner will affect Archivum Insights and Finish in Four (FIF) cohorts. HOMEPAGE
- All changes will be clearly communicated to stakeholders and power-users by ODS. HOMEPAGE
- The overview of BOG Submissions Workflow is attached; this document provides estimated timelines of file submissions and reporting. HOMEPAGE (Add workflow link here)
USF Cohorts Currently Available in Banner and Archivum Insights: HOMEPAGE
SRKALL1108 - SRKALL2008
FTICFT1108 - FTICFT2008
FTIC4Y1108 - FTIC4Y2008
FTICRT1108 - FTICRT2008
ARCHIVUM HOMEPAGE
USF has recently created a Case Management System (ARCHIVUM) to assist advisors in working with student populations to promote persistence and student success. At time of implementation, USF had been identifying and maintaining cohort populations externally to the Student Information System (SIS) – Banner. As an initial step, a student population was extracted from the external system (SIDS Database) and a cohort was defined in Banner and associated to students. This was prior to all criteria being ironed out and as a result, some of the assignments are incorrect. This was a stopgap measure due to time limitations and the purpose of this project is to redefine student cohorts in Banner and establish business process for maintenance. The cohorts will be used, not only for Case Management, but also for reporting purposes.