Contents of the page
The Advising Functionality in Archivum
The Career Advising Program is designed to help prepare students for residency application. The Associate Dean for Student Affairs, Director of Career Advising and Director of Academic Support Center are also available to assist students. The Academic Support Center is available to students upon acceptance to the MCOM to help students optimize their ability to achieve well in the MD curriculum and in preparation for USMLE exams.
Archivum now allows students and advisors to directly interface through its platform with these functionalities:
- A user profile page with personal and academic information
- The ability to sync with your USF health account and Outlook Calendar giving you the ability to directly schedule appointments with your advisor in real time.
- The ability to assign tasks, post updates and kudos to specific users, and send messages.
- Receive email and Archivum notifications when new actions have occurred such as tasks, appointments, and posts.
- Provides a central location for meeting notes taken by the student or advisor to track progress and discussions.
- Receive reminders for upcoming appointments or pending tasks.
- For student tutors, the ability to log tutoring hours.
- Access the Archivum platform through the mobile app.
How to access Archivum?
You can access via Web Browser or Mobile Application.
Access via Web Browser
- Access preferred browser that matches supported browser listing
- Google Chrome
- Microsoft Internet Explorer
- Mozilla Firefox
- Apple Safari
- Archivum does not support older versions, for example, Internet Explorer 8
- Go to the main USF Archivum page: https://usf.appiancloud.com/
- Log in using USF NetID via Single-Sign On
- Access preferred browser that matches supported browser listing
- You’ll be automatically taken to the USF Archivum home page upon successful login
- You’ll be automatically taken to the USF Archivum home page upon successful login
How to locate your profile page
Click on your name in the upper right corner and select “Profile”.
How to change your display name
On your profile page click “Edit Profile”.
How to locate user records
A student or faculty member can be located by going to “Records” and clicking on “Users.” Search for the user by first or last name.
How to schedule an appointment
To schedule an appointment/meeting with a career advisor or the Academic Support Center, go to actions at the top of the page. Click on "Schedule Meeting". Choose if you would like to schedule with your career advisor or the Academic Support Center. The page will take you to a calendar view of the advisor or ASC office availability. Click on the day you would like to schedule your appointment and then choose a time slot of up to 1 hour. Scroll down and select a reason for the meeting witha brief description. Choose a location. If in person, the Academic Support center Coordinator will update the meeting location when determined. You will receive an email notification when the location is updated. If over the phone, enter a phone number for the advisor to reach you. Once you click submit, the meeting will appear on the student's and advisor's Outlook Calendar.
Please be aware that modifications or cancellations of appointments cannot be done in Outlook and must be done in Archivum.
How to configure email and alert notifications
A basic user can turn certain email and alert notifications on and off following these steps:
Navigate to usf.appiancloud.com/suite/appshttp://screencast.com/t/q7WX1oTR2mla
This is the portal interface, what users used before Tempo
- Click alerts http://screencast.com/t/VX4UfiWlxn
- Click edit alert settings http://screencast.com/t/X5Rz4HwWEe
- A user can drill down by alert component http://screencast.com/t/HCYTlYBzV
- USF end users are currently only affected by alerts under these categories:
- Personalization (when they are removed from an appian group)
- Process (New task assigned to a user)
- Feeds (all alerts)
- Tasks (all alerts)
- USF end users are currently only affected by alerts under these categories:
- After selecting a component, a user can select the type of alert http://screencast.com/t/NhFN1n7wcL
- After selecting a specific alert, a user can add/delete/update the events that occur for the alert http://screencast.com/t/S3GpIhVL
How to edit your news preferences
Go to your profile/Settings/ News and select what notifications you want to receive (only notifications that you are allow to see will be displayed as an option).
