V-CARE Student On-boarding Packet Fall 2024

• The College of Nursing would like to know if you will accept or decline the offer for admission, no later than 5:00 p.m. EDT on Friday, March 15, 2024. Please click here to submit Intent to Enroll survey . If you accept the offer, you will then proceed with your Onboarding Packet. In order for the Intent to Enroll to be received and valid, the submission date/time must show no later than 5:00 p.m. EDT on Friday, March 15, 2024. Submissions after the posted deadline will not be valid and will cause the admission offer to be rescinded. Please be sure to submit the Intent to Enroll using the link provided in this message.

All College of Nursing students are required to complete a Background Check, Verification of Health Insurance, Immunization Verification, and Drug Screening for the College of Nursing via CastleBranch.com. This is not the same as the Medical History Form from USF Student Health Services. The Castle Branch requirements are required for all undergraduate students in the College of Nursing.

  IMPORTANT: Watch this Compliance Video: UG Compliance Orientation Video

  IMPORTANT: Along with the video above, the College of Nursing has created a Guide to Castle Branch (click to access guide) to assist you in the compliance process. Please reference both of these guides in its entirety, as it contains crucial information and will answer questions on completing College of Nursing compliance requirements. 

Verification of health insurance must be submitted to Castle Branch and the College of Nursing must have clearance on your drug test and background checks by April 19, 2024 or your seat in the program will be forfeited.  All other Castle Branch requirements need to be completed by the first day of classes. Please start the process IMMEDIATELY. 

The COVID-19 vaccination documentation has been added to the Castle Branch immunization tracker. 

At this time we do not require COVID vaccinations for students to enroll in any of our nursing pathways/programs. While we do not require a vaccination many of our clinical partners require vaccinations of students based upon the federal mandate. We expect that most if not all of our clinical sites will require COVID vaccinations by the end of February to comply with the federal mandate. Medical and religious exemptions may be granted but this is at the discretion of our clinical partners. We cannot guarantee an exception will be made.

Purchase your CastleBranch account IMMEDIATELY using your USF email ($181.99)

For fingerprinting purposes, you must purchase your CastleBranch based on where you are currently residing and will be doing your fingerprints (this is not your state of residency).  If you will be getting your fingerprints done outside of Florida, you must purchase the out of state fingerprinting package (Code UD99osfp).

• Go to https://portal.castlebranch.com/UD98
• Select Place Order –> College of Nursing –> Undergraduate Program –> Upper Division
• Select Code UD99: I am a new student ordering for the first time
• If you are currently residing out of state*-  Select Code UD99osfp: I am new student ordering for the first time and need an out of state* fingerprint
• Once purchased you will receive instructions from CastleBranch within 48 hours
• The urine drug screen must be completed within 72 hours after receiving your instructions
  • If the drug screening is not completed within 72 hours of purchase, an additional cost will be required as the drug screen package will need to be re-purchased ($38)

*Out of State Coding: Out of state is considered where you are currently physically residing and not your state of residence

Purchase, complete, and upload your HIPAA Compliance in Castle Branch:

• • Go to https://portal.castlebranch.com/UD98
  • Select Place Order –> College of Nursing –> Undergraduate Program –> Upper Division
  • UD99hipaa: HIPAA eLearning Tracker

Please contact Castle Branch at 888-723-4263 with any questions regarding the uploading of documentation or requirements for your profile. The USF College of Nursing Compliance Team (con-compliance@usf.edu) can assist you if the Castle Branch Customer Service cannot resolve an issue. Please ensure to email through your USF email and include your name, program (V-CARE), and cohort (Fall 2024).

Due to military documentation not being in line with civilian documentation, there is the possibility that your military documentation will be rejected.  If this happens, please contact the College of Nursing's Student Academic Compliance con-compliance@usf.edu).  Each rejection will be reviewed by on a case-by-case basis. Please remember to include your U-ID in your email.

Please note that this is not a one time process. You, the student, must monitor all requirements and keep them up to date during the time of your enrollment in The College of Nursing. Failure to keep the programmatic and clinical requirements up-to-date can result in being restricted from attending clinicals.

If you are a brand new University of South Florida degree-seeking student, welcome! You MUST attend the University's General Orientation in addition to the Nursing Student Orientation. You can register for USF Orientation online at http://usf.edu/orientation/.   Once you register and pay for a USF Orientation session, you will be assigned a registration time ticket within two weeks. Please note that your registration time ticket is created within two weeks after you register and pay for a USF Orientation session, not after you attend your USF Orientation. The University mandates new students make academic advising appointments; however, your mandatory Nursing Student Orientation will count as your new student advising and there is no need to make a separate appointment with an Academic Advisor. 

The College of Nursing has no preference on when you attend your USF Orientation; therefore, please select a date that is most convenient for you.

University policy mandates that brand new University of South Florida degree-seeking students MUST attend a University orientation before the start of classes for the semester; those students that fail to do so will have their enrollment canceled by the University, which will result in cancellation/forfeiture of their seat in the nursing program. 

Per USF Policy 33-002, it is mandatory for USF students to submit all required immunization documentation and sign the official Medical History Form prior to course registration. A hold preventing registration will remain on your account until you have fulfilled the following requirements.  

1. Medical History Form (Required):
   • Sign form electronically through Student Self-Serviceor MyBullsPath

   • -or- Download and sign the Medical History form. (Please note: if student is under 18, Legal Guardian signature required also on print form)

2. Measles & Rubella Immunity (Required):

   • Submit proof of 2 MMRs given after 1st birthday, or

   • IgG quantitative lab report (performed within last 5 years). Lab report must include result and reference range.

3. Hepatitis B Immunity (Recommended): 

   • Submit proof of immunity to Hepatitis B by providing 3 vaccine dates or

   • Quantitative lab report  or

   • Waive this recommended vaccine through your student Student Self-Service or MyBullsPath account (for Tip Sheet: click here) or on the USF Medical History form.

   • For important information on Hepatitis B from the CDC click click here
4. Meningitis Immunity (Recommended):  

   • Submit proof of Meningitis vaccination administered after 16th birthday or 

   • Waive this recommended vaccine through your student Student Self-Service account or MyBullsPath (for Tip Sheet: click here) or on the USF Medical History form.

   • For important information on Meningitis from the CDC click click here
5. TB Screening: Per USF Policy 33-003, Tuberculosis Screening required for all students who use an international address at the time of application. Screening must be done within 6 months prior to the 1st semester you physically attend classes on any of the USF campuses. See this example of Tuberculosis screening document.

If you are missing any vaccine and/ or labs, please contact your current healthcare provider or schedule an Immunization Compliance Appointment by clicking here. 

For an exemption request, please contact our office directly.  

Please refer to the tabs on the left side for additional information particular to your student status/population. 

For questions on USF Compliance, please contact USF Student Health Services directly at 813-974-4056

We are very excited for you to start your nursing journey with us and officially welcome you at the College of Nursing's Student Orientation on Friday, April 26 from 9am-4:00pm In Person CPH 1023 (College of Public Health). Those who do not attend will forfeit their seat in the program. The Nursing Student Orientation is for admitted students only and there is no room for guests.

The College of Nursing's Student Orientation is mandatory. 

Attire: Business Casual 

Check-in will begin at 8:30am as orientation will begin at 9:00am sharp.   

Additionally, there will be a mandatory face-to-face Clinical Onboarding - TBD

Please ensure to check and remove all holds prior to registration. You can view registration holds in your myusf: Student Self-Service; Student; Student Records; View Holds. Only the office that placed the hold on your account is authorized to remove the hold. Therefore, if you have questions regarding how to remove a hold, please directly contact the office that placed a hold.

The earliest any student can register for in Nursing courses for the Fall is Friday, April 26, 2024, even if your registration day/time assigned by the University is earlier. Please note that no matter when you register, you will be guaranteed a seat in all nursing courses, clinicals, and labs. 

The registration times varies for current USF students and new USF students:

If you are a current USF student, you will be assigned a day and time when you can register for classes by the University. You may register for classes on Friday, April 26 or on/after your assigned registration day by the University; whichever is sooner.

If you are a new USF student, within two weeks after you register for USF Orientation, you will be assigned a time ticket to register for classes. You can then register for classes on or after April 26

Dr. Cheryl Zambroski, Tampa Campus Director, will go over your first-semester schedule in-detail at the College of Nursing Orientation. Therefore, we request that you save scheduling questions until the College of Nursing Orientation.  

You will be assigned a clinical region and will need to onboard to the respective hospitals within that region. Please note that the College of Nursing cannot provide any guarantees on any specific clinical regions. Transportation for clinical is the responsibility of the student and may be as much as two hours from the USF Tampa campus. All of our clinical partners provide excellent opportunities to our students. You will find out your clinical region via USF email as soon as that information has been finalized.

Register with Student Accessibility Services

Register with Student Accessibility Services (SAS) (if appropriate) if you need to request accommodations for your didactic coursework as the registration process can be lengthy.

The College of Nursing has created a Base Guide to help familiarize our military-connected students with University, College, and Tampa Bay resources. 

• If you are using VA Benefits, after you register for classes, you will then apply for your VA Education Benefit and Submit a Clockwork Application. For questions on applying for VA Education Benefits and submitting Clockworks, please contact the USF Office of Veteran Success directly at 813-974-2291.

  Apply for Your VA Education Benefit

  • FIRST SEMESTER STUDENTS ONLY* Visit https://www.va.gov/education/how-to-apply/ to either APPLY FOR or UPDATE your VA education benefits. Click the green "Find your education benefits form" button, complete the application, and save a screenshot of the "Claim received" page at the end to upload onto your Clockwork application. In 4-6 weeks, you will receive your first Certificate of Eligibility (COE) in the mail.

    • Va.gov Link  
    • Benefits Request Process PDF  

  Submit a Clockwork Application

  To request to use your VA education benefits each semester (Chapter 33, 35, 30, or 1606), you MUST complete steps 1-5 on your Clockwork application EVERY SEMESTER. If you make ANY changes to your class schedule AFTER OVS has certified you, complete a Change in Benefit Request by clicking the button at the top left of your original Clockwork application.

  • Clockwork Link  
  • Change in Benefit Request Form  

  Out of State Student Waiver

  
  

  *FOR STUDENTS BEING CHARGED OUT-OF-STATE FEES ONLY* You MUST complete an online Out of State Fee Waiver with the Office of Veteran Success EVERY SEMESTER that you qualify. Keep in mind that this waiver DOES NOT change your residency status at USF, but instead waives 100% of your out-of-state charges each semester.

  • Out of State Fee Waiver  

Students seeking support services from Student Accessibility Services (SAS) on the basis of a previously diagnosed disability are requested to submit documentation that verifies their eligibility under Section 504 of the Rehabilitation Act, the Americans with Disabilities Act (ADA) and the ADA Amendments Act.

First-year and transfer students may apply for accommodations once admitted to the University of South Florida. Current students may apply at any time, however accommodations are not retroactive. Students are responsible for identifying themselves to SAS and present proper medical documentation to receive academic accommodations.

Students must complete the online Application for Accommodations and supply supporting medical documentation. Documentation can be submitted through one of the following:

• Attached to the Application for Accommodations in electronic format (e.g. PDF, DOC)
• Emailed to: sas-info@usf.edu
• Faxed to: (813) 974-7337
• Hand delivered to SAS office (SVC 1133)
• Mailed to: Students Accessibility Services
                    4202 East Fowler Avenue, SVC 1133
                    Tampa FL 33620

The review process takes 7-10 days to review application and supporting medical documentation, then a coordinator will e-mail the student's @usf.edu email account to set up an intake appointment. Intake appointments are approximately 1 hour, and must be completed before accommodations are approved.

Register here

All undergraduate students participating in clinicals and lab must follow the College of Nursing's uniform and dress code, which can be found in the College of Nursing Student Handbook.  You will need a minimum of one nursing scrub top and nursing scrub pant. The lab coat is optional- More information regarding a lab coat be discussed at orientation.  You will be required to wear your nursing scrub top and pants for all nursing clinicals and labs.  Nursing labs will begin the first week and will be held 2-3 times per week.  

You may purchase your uniforms in-person at any USF campus bookstore; however, the USF Tampa Bookstore is anticipating your cohort's admission and may have the most variety of sizes in-stock. Note: tops MUST be purchased in-person as they are not available online or even listed on the website..  You can purchase your order in-person through the USF Bookstore or by submitting your order to them via email.  Pick-up at the bookstore is free; delivery is an additional fee.  If you want your order delivered, you should order a minimum of two weeks prior to the beginning of the semester (six weeks prior if you are having your name embroidered on your lab coat).  If you purchase a Nursing Lab Coat (optional), please be sure to order "short/undergraduate (33/34 inches)".  The Undergraduate coat should fall just below the hips.  Depending on your height, you may need to order a graduate (37/38 inches) or doctoral (40 inches) coat.  Getting your name embroidered on your coat is optional and takes an additional 3-4 weeks.

For questions regarding uniform stock, sizing, pricing, or ordering, please contact the USF Bookstore directly at 813-974-2631.

You will need your Fall 2024 Textbooks by the first day of classes. Textbooks are available for purchase or rent through the USF Bookstore.  The Upper Division Program Director, Dr. Zambroski, will go over your the textbooks required for the first semester during Orientation.  Therefore, it is recommended you wait until after the Nursing Orientation to purchase your textbooks.

Textbooks for online classes may be purchased through the USF Bookstore in three different ways:

• Visit the USF Bookstore in-person
• Call (813) 974-4984 to place your order
• Go to the website - https://www.bkstr.com/usftampastore/shop/textbooks-and-course-materials

• Instructions on how to identify your course textbooks for the College of Nursing:
  • Go to the website - https://www.bkstr.com/usftampastore/shop/textbooks-and-course-materials
  • Option 1: You may find the books you need with your 8-digit Student ID #
  • Option 2:  Click on "Enter Courses", select "USF Tampa" as your program and the term from the drop-down menu. Then, select NUR for department, course number and section number to view and and add your selection to the cart. 
    • If you do not know certain details of your course (number or section) use your registration info from Student Self-Service.
  • *If no textbooks are listed, it may mean that your instructor has not yet added them. Contact your instructor for more information.

In addition to Textbooks, there are other materials that you must purchase for the program that are not available through the USF Bookstore. You will be requried to purchase ATI. Assessment Technologies Institute (ATI) is an online learning platform designed to supplement the curriculum with resources to help nursing students learn, improve, apply, and test for NCLEX success. You will be required to enroll in ATI. The cost of ATI is about $1000 spread out over 4 payments. More information about purchasing ATI will be provided at orientation and again at the beginning of the semester. 

All USF College of Nursing students are required to have a laptop/notebook computer with wireless internet connection and a web browser. Students are also required to have a compatible webcam and microphone; the webcam and microphone should either be built into your laptop/notebook or be a portable model. Students in all nursing courses are expected to meet these requirements to successfully participate in their courses. Failure to meet these technology standards may result in inability to complete program requirements. It is the student's responsibility to ensure all requirements are met prior to the start of the semester. The College of Nursing's Student Computer Requirement has specific information on hardware requirements. TheUSF Computer Store offers laptop "bundles" for registered students.

You will create a signature line in your USF email. Your signature line will consist of your name,  major (VCARE), your cohort semester and year (Fall 2024). Do not change your cohort as you progress through the program.

USF Signature Line Template:

Name

VCARE, Fall 2024

How to create your email signature:

PC Directions:

1. Click File > Options > Mail > Signatures.
2. Click the signature you want to edit.
3. Remove the current signature in the edit area and copy and paste the above info into the signature box.  
4. Change the information to reflect your information.  Be sure to update the hyperlink for the phone number and email by right-clicking on each and editing the text display area and email address area.
5. When you're done, select Save > OK.

Mac Directions

1. Outlook > Preferences > Signatures.
2. Click the signature you want to edit and click edit.
3. Remove the current signature in the edit area and copy and paste the above info into the signature box.  
4. Change the information to reflect your information.  Be sure to update the hyperlink for the phone number and email.
5. When you're done, select Save > OK.

If you need assistance in creating your USF Email Signature Line, please contact USF IS at 813-974-1222.

Payment in full or approved deferment is due on the fifth day of the semester. You will not be sent a bill. The University will cancel the registration of a student whose registration fees have not been paid in full by the deadline as indicated on the university's academic calendar. Students who have a financial aid Tuition Deferment, Veteran's deferment, or Florida Prepaid will not be subject to cancellation.

Please review the Estimated Costs for Incoming Students and ensure to finalize your financial aid or method of payment. USF's Office of Financial Aid can assist you with any questions you have regarding the Financial Aid process. Additionally, you can also contact the USF Health Office of Financial Aid for assistance.

College of Nursing Scholarship Application

To be considered for scholarships in the 2024-25 academic year, you should submit the USF Foundation scholarship application - applications for those scholarships are typically open November – April.

There may be additional scholarships opportunities listed on the USF Foundation Scholarship Office Facebook page.

The USF Photo ID card is the official identification card of the University of South Florida. The USF Photo ID Card is a multi-functional card. College of Nursing students will use the USF Photo ID Card as part of their Nursing badge required for clinicals and labs; therefore, you must obtain the USF Photo ID Card by the first day of classes. Note: If you are a current USF student with a valid USF Photo ID card, do not purchase another one.

Payment: Students and Distance Learning students will no longer have to pay for the USF Photo ID Card at the time of issue. Instead, students will be conveniently billed through their university account. The cost of your original card is $10. Replacement cards are $15.

Please visit the USF Card Services website for information on obtaining your USF Photo ID: USF Card Center

If you have any questions, please contact USF Card Services directly at 813-974-2357.

Due to the rigor of the nursing program, students must complete all outstanding University requirements, including General Education, Civics Literacy Assessment, and the Foreign Language Entrance Requirement (FLENT) before the start of the Upper Division program. Students with outstanding University requirements must provide documentation of all finished General Education, Civic Literacy, and FLENT requirements by August 19, 2024 or they will forfeit their seat in the nursing program.

You will be notified upon admission to officially advise you of any outstanding General Education/Civic Literacy/FLENT requirements. You will be required to provide your Academic Advisor documentation of course registration for any outstanding coursework by April 5, 2024. Students with an A.A. degree from a Florida public institution (i.e. Florida public community college or Florida Student University System institution) will be considered to have met all of the USF General Education requirements and must send an official transcript of their conferred A.A. degree to the Office of Admissions for processing; students with an A.A. degree from a Florida public institution will still be responsible for completing the Civics Literacy and FLENT requirements.

CIVIC LITERACY

All undergraduate degree-seeking students who enroll in a Florida public institution for the first time in Fall 2018 and thereafter must demonstrate civic literacy. Amended legislation in 2021 now requires undergraduate degree-seeking students to meet the State of Florida’s Civic Literacy requirement by passing BOTH an approved civic literacy course and a passing score on a designated civic literacy assessment BEFORE graduation from USF. Please talk to your academic advisor about whether you need to enroll in a course and take the assessment.

The 2017 Florida Legislature amended Section 1007.25, Florida Statutes to require students initially entering a Florida College System institution or state university in 2018-19 and thereafter to demonstrate competency in civic literacy. This means beginning in Fall 2018 students who are first enrolled in a Florida public institution in Fall 2018 or later must meet the new state civic literacy requirement regardless of residency or past post-secondary enrollment.

The goal of the civic literacy initiative is to ensure a level of understanding among all graduates in the principles and practices of American democracy through an understanding of the U.S. Constitutions and other founding document as well as landmark Supreme Court cases and legislation and their impact on law and society.

If entering Florida public college or university as an undergraduate seeking student for the first time in the beginning of Fall 2018 through Summer A 2021, must earn credit in an approved Civic Literacy course OR achieve a passing score on a designated civic literacy assessment (not both)

If entering Florida public college of university as an undergraduate seeking student for the first time in the beginning of Summer B/Fall 2021 or after, must earn credit in an approved Civic Literacy course AND achieve a passing score on a designated civic literacy assessment (both)

More information regarding the Civic Literacy requirement can be found here

Due to the rigor of the nursing program, students must complete the Florida Civics Literacy Examination in Semester 1 at USF Testing Center or other Approved testing site.  The deadline for meeting the exam requirement is September 15, 2025. If you need to complete both the assessment AND course the assessment must be satisfied by September 15, 2025 and the course (AMH 2010, AMH 2020 or POS 2041) must be taken in Semester 1.

Those students with the Civics Literacy requirement outstanding will also receive an email from their Academic Advisor prior to the start of the semester.

How to meet this requirement:

Students entering Summer B/Fall 2021 and later must satisfy BOTH the Civic Literacy course and assessment requirements.

The course requirement may be met by doing one of the following:

• Completing POS 2041 American National Government with a grade of “D-“ or higher.
• Completing AMH 2020 American History II with a grade of “D-“ or higher.
• Completing AMH 2010 American History I (taken Fall 2024 or later) with a grade of "D-" or higher 
• Receiving accelerated credit through completion of one of the following:
  • Advanced Placement Government and Politics: United States exam with a score of 3 or more (Course and Assessment)
  • Advanced Placement United States History exam with a score of 4 or more (Course and Assessment)
  • CLEP American Government exam with a score of 50 or more.(Course and Assessment)
  • CLEP History of the United States I with a score of 50 or more.(Course and Assessment)
  • CLEP History of the United States II: 1865 to present with a score of 50 or more (Course only)
  • Cambridge AICE History, US History (AS-Level) with a score of A-E. (Course only)
  • IB History: History of America with a score of of 5-7. (Course only)
  • Dual Enrollment POSX041 or AMH X020 or AMH X010 (if taken Fall 2024 or later) (Course Only)

The assessment requirement may be met by doing one of the following:

• Scoring 3 or higher on the Advanced Placement Government and Politics: United States exam.
• Scoring 4 or higher on the Advanced Placement United States History exam.
• Scoring 50 or higher on the CLEP American Government exam
• Scoring 50 or higher on the CLEP History of the United States I exam
• Scoring 60% or higher out of 100 on the US Citizenship and Immigration Services Naturalization Test (Civic Literacy Exam) is available through Canvas. There is not cost to students for the test itself.

How to satisfy the Civics Literacy Assessment:

Students entering the University of South Florida in Fall 2024 or later must take the Florida Civics Literacy Test if they have not already met the assessment portion of Civics Literacy through one of the above mentioned acceleration mechanisms. This is an in-person exam offered through the USF Testing Center. Students should contact the USF Testing Center with questions regarding registering for the test. There will be a proctoring fee of $48.50. If you prefer to take a course to meet the requirement, please ensure to contact your Academic Advisor prior to doing so. Deadline to complete the Assessment is September 15, 2025

How to satisfy the Foreign Language Entrance Requirement (FLENT):

• successfully complete two years of the same foreign language in high school (must send an official high school transcript to the Office of Admissions for evaluation);
• successfully complete two semesters of the same foreign language in college (or through Beginning Foreign Language II); or
• successfully complete the College Level Examination Program CLEP for credit.