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Using the Scheduling Assistant for Meetings

This is a quick guide to using the Outlook Scheduling Assistant to schedule meetings. This guide uses the web version of Outlook.

Click the App launcher icon located on the top left of Outlook email on the web.

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Click All apps.
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Click Calendar.
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Click New event.
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Fill in the fields.
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Select
Note
As you fill in the fields such as the date and time
. The window will
you would like to schedule your meeting and as you're adding meeting attendees, the calendar grid on the right will change to indicate red if one
of
the attendees has a conflict and green
is
if everyone is available.
Click Send.
As you add attendees and a location, their calendar information will appear in the calendar grid. You can select day or week view
Click Scheduling Assistant located at the top of the
calendar. If you select week view, the calendar grid will show a merged view of the attendees' calendars.Tip: In week view, you can hover over a block of time to see more information about conflicts at that time.
Click OK to save your changes or Discard to cancel.
You'll be returned to the new event window, where you can finish adding details to your meeting. When you've finished, click Send to send the invitation, or Discard to cancel all your changes
window (shown in the screenshot above) if you need additional help finding an available meeting date and time.
Click Send.