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Using the Scheduling Assistant for Meetings

This is a quick guide to using the Outlook Scheduling Assistant to schedule meetings. This guide uses the web version of Outlook.

Scheduling Assistant for Web 

  1. Click the App launcher icon located on the top left of Outlook email on the web.

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  2. Click All apps. 

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  3. Click Calendar.


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  4. Click New event.


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  5. Fill in the fields. 

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  6. Select the date and time. The window will indicate red if one of the attendees has a conflict and green is everyone is available. 

  7. Click Send.


  9. As you add attendees and a location, their calendar information will appear in the calendar grid. You can select day or week view at the top of the calendar. If you select week view, the calendar grid will show a merged view of the attendees' calendars.

    Tip: In week view, you can hover over a block of time to see more information about conflicts at that time.

  10.  Click OK to save your changes or Discard to cancel.

  11. You'll be returned to the new event window, where you can finish adding details to your meeting. When you've finished, click Send to send the invitation, or Discard to cancel all your changes.

Scheduling Assistant for Desktop 


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