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Using the Scheduling Assistant for

Using the Outlook Calendar to Schedule Meetings

This is a quick guide

to using the Outlook Scheduling Assistant to

on how to schedule meetings

. This guide uses the web version of Outlook.

in Outlook. 


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titleTable of Contents


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SchedulingWeb
SchedulingWeb
Scheduling Assistant for Web 

  1. Click the App launcher icon located on the top left of Outlook email on the web.

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  2. Click All apps. 

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(


  2. Click

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Click (Click image to enlarge) 

  1. Calendar.

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  2. Click New event.

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  2. Fill in the fields

. 
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Select the date and time. The window will

  1. . Make sure to have Teams Meeting turned on.
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    Note

    As you fill in the fields such as the date, time, and meeting attendees, the calendar grid on the right will change to indicate red if one of the attendees has a conflict and green

is

  1. if everyone is available.

 

  • Click Send.

    • As you add attendees and a location, their calendar information will appear in the calendar grid. You can select day or week view

    1. Click Scheduling Assistant located at the top of the

    calendar. If you select week view, the calendar grid will show a merged view of the attendees' calendars.Tip: In week view, you can hover over a block of time to see more information about conflicts at that time.

  •  Click OK to save your changes or Discard to cancel.

  • You'll be returned to the new event window, where you can finish adding details to your meeting. When you've finished, click Send to send the invitation, or Discard to cancel all your changes.

    • Scheduling Assistant for Desktop 

    1. window (shown in the screenshot above) if you need additional help finding an available meeting date and time.


    2. Click Send.

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    SchedulingDesktop
    SchedulingDesktop
    Scheduling Assistant for Desktop 

    For instructions on how to schedule meetings using the Outlook desktop Scheduling Assistant, view the video below or click here. 

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