Project Retrospective for College Accountability - Phase 1
To Do
In Progress - Analysis
In Progress - Development
In Progress - Review or UAT
Completed
Not Prioritized in New College Accountability
Not included in New College Accountability
Action Items
- Chirag Jain to resize tiles, add legend and add links to Strategic Plan and Accountability Plan.
- Shruti Kumar to reach out to Mike Bolen for undergraduate research data.
- Shruti Kumar to get date from Mike Bolen on when he will deliver data.
- Valeria Garcia to provide verbiage for College Accountability Landing Page
- Shruti Kumar and Sarah Thomas to put links in Confluence if and when they are provided by RMA. ON HOLD
- Valeria Garcia , Sarah Thomas and Brisey Lopez Bello to complete College Accountability process documentation. IN PROGRESS
- Chirag Jain Make header font smaller
- Chirag Jain If links are not available, break the link, so there is no underline and it is not clickable
- Chirag Jain Add subtitle “Strategic Plan & Metrics Alignment.
- Chirag Jain Add anchor to legend
- Chirag Jain Text should be after College Accountability title and above tiles
- Chirag Jain Change the click tile color
- Chirag Jain Look into the feasibility of expanding a section when clicking the corresponding tile
- Chirag Jain Increase font size in tiles
- Chirag Jain Move the “Goals” header under each accordian
- Chirag Jain Add the “Additional Links” title at the bottom of the page above the added links
- Chirag Jain Add Metrics Crosswalk links to the links at the bottom of the page
- Sangita Singh Check to see if SUS Acct. Plan uses the word “percent” or “percentage” and use the same wording for the College Acct. metrics
- Sarah Thomas Send request for updates to Slolam contract to Slolam.
- Sarah Thomas Ensure Slolam contract makes it through Bull Marketplace.
- Shruti Kumar Remove the word “Draft” from Confluence CA Metrics page.
- Chirag Jain Add Metrics Crosswalk to links on CA page
- Sarah Thomas Add to IT-ODS Meeting agenda awareness of the Slolam contract.
- Shruti Kumar Document change for the new CA, link on web page for changes.
- Sarah Thomas Review project risk - external data from Research
Project Decisions
4/26/2023
At our next meeting, we review final changes and discuss when to make this public.
Slolam contract will have a start date of June 5 to get provisioning. Workshop to be during the June 19th week.
4/19/2023
Start date for Slolam Consulting SOW is mid-June, specifically, June 19
Team decided that we need to have the 8-10 metrics picked out before Slolam engages in the SOW, as well as the college “pages” layout/content defined.
Sangita is comparing the granularity of the College Accountability Dashboards with the previous years College Review reports. So far, she has found that additional granularity is needed for some metrics.
Document what has changed with the new College Accountability, this should be linked from the front page narrative.
4/17/2023
Review of College Accountability web page. The following are items that have been added to the action item list.
Make header font on page smaller.
If links are not available yet, then break the link (no link set) so it will not appear clickable.
Add “Strategic Plan & Metrics Alignment” title
Add anchor to legend
Landing page should be after College Accountability title and above tiles.
4/7/2023
Chirag to resize tiles, add legend, add links for Strategic Plan and Accountability Plan
Chirag demonstrated the College Accountability web page.
Web pages links have been put into a database, so they are easy to change. No links are hard-coded.
If a link is not available, it will either not appear or it will let the viewer know.
Valeria wants this put behind single sign on. Chirag will provide an estimate.
Valeria will provide introductory language on landing page for College Accountability.
Chirag to resize tiles, add legend, add links for Strategic Plan and Accountability Plan
Mike Bolen to provide data for undergraduate research. SSRA will reach out.
4/4/2023
April 17th the team will review the College Accountability web pages with a “soft” launch. Meeting has been set up on 4/17 for the team to review.
3/31/2023
ODSPA-15246 Student Awards - Valeria said to proceed and the date to get this done will depend on when ONS can get us the data.
ODSPA-15247 Percent of Full Time Instructional Faculty with Terminal Degree - Jay let us know that Chirag would have the logic/data. Shruti will reach out to Chirag.
3/29/2023
ODSPA-15246 Student Awards - Valeria to prioritize this at a later date(DONE)
ODSPA-15242 Tuition - this will be included, but it will simply be a link to RMA, no dashboard or report creation needed
Due date for all reports for Sangita and dashboard/report development is 4/17/2023
The Go-Live date does not need to include all documentation
To do later for Sangita - FTIC Freshmen Retention - would like tables stacked, but is low priority
Valeria will let us know if we should plan to go live on May 1st or earlier. The earlier time frame is more likely.
3/22/2023
Faculty Awards will include the TARU list of awards as well as others
Alumni Giving will be renamed as Gifts Received (percentage)
Add epic for Endowment
Epic labeled “CA - Metrics Not in PPA but in Strategic Plan” will not be included in the new College Accountability as most of these data are not available at the college level or are not meaningful.
Project Risks
The April 17th is the deadline to have all reports created and attempt to display all on the website. The April 17th deadline was a soft deadline and it was extended due to issues brought up by testing, but all were cosmetic changes. Risk was realized and deadline extended. Closed Risk.
Receiving external data is dependent upon all departments outside of ODS is not guaranteed. As of April 26th, we do not have the Research dashboards completed.
Chirag was busy with IPEDS HR until 4/4. He said he will be able to complete and show by 4/7 College Accountability meeting. Chirag was held up in completing all work by 4/17 due to a conflict in priorities, however, he has the code complete and is working on small cosmetics changes requested by the team. Closed Risk.