Overview
You will need to complete the following procedures The instructions below will help you through the process of backing up files and settings before turning in your old computer or before having your computer re-imaged or upgraded. Following these steps will prevent potential complications.
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It is your responsibility to back up your data, and following these steps will ensure you are able to restore settings and access your data on your new computer.
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USF IT recommends that you back up of your computer’s data to Box. It is not recommended to save anything on the local computer.
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- Log into into https://usf.account.box.usfcom/login.edu.
- Click the New button in the upper right.
- Click Folder in the drop down menu to create a folder where you can save files.
- Name your folder.
- Click Create.
- Click on your new folder.
- Click Upload to copy files or folders from your computer.
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The following is a list of common places users store files on their computer:
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For more detailed information and instructions that include images on how to save files to Box visit the following:
To learn more about Box, please visit: Box - https://usfjira.atlassian.net/wiki/display/UHID/Box |
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Make sure to document any network printers that you have mapped on your current computer. To do this, you want to go to the following:
- Click on the Windows Start Button located at the lower left.
- Type in Control Panel and hit Enter.
- Click Devices and Printers.
- Document the printer names that you use.
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Make sure to document any network drives that you have mapped on your current computer. To do this, you want to go to the following:
- Open File Explorer.
- Click on This PC.
- Document any mapped network drives found under Devices and drives.
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Create an account
The easiest way to save your bookmarks is to login to a preexisting account on your browser or create an account, which will allow you to save your bookmarks, history, and other settings to sync securely across all devices. The following instructions will help you sync your bookmarks to your account for Google and Firefox.
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(see image below)note
If you are already signed into your account, your icon may look different. Click on the icon and proceed to step 2
Once your information is synced, you just have to sign in to your browser on your new computer.
Export Bookmarks
If you choose not to create an account, you will need to export a file that contains your bookmarks, save the file to Box, then use the file to import them into your new or re-imaged computer.
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For detailed instructions with images on how to complete this process in each web browser visit the following: |
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Multiple
Signatures Back upOn your old computer do the following:
- Locate the Signatures folder on your computer under C:\user\<netid>\AppData\Roaming\Microsoft
- Right click on the folder and select Copy
- Sign in to Box
- Paste the Signatures folder into Box
Multiple Signatures Restore
On your new computer do the following:
- Locate the signatures folder in Box
- Right click on the folder and select Copy
- Navigate to C:\user\<netid>\AppData\Roaming\Microsoft on your computer.
- Paste the Signatures folder into the Microsoft folder
Signature Backup and Restore
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For more detailed information and instructions that include images for backing up and recovering multiple email signatures, visit the following: |
One Signature Restore
- Open Outlook and select Sent Items. Then find an email you sent previously that includes your signature.
- Copy your signature
- Click New Email
- Click on Signature
- Click New
- Name your Signature
- Paste your Signature into the Edit Signature field
- Edit the signature as needed
- Click OK
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For more detailed information and instructions that include images for recovering one signature, visit the following after you receive your computer: |
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Outlook data files (.pst files) are used to store copies of messages and other items locally to your computer. With the advent of the Microsoft Exchange Server, these items are now stored on a mail server in the cloud. If you need access to previously sent and received messages that were stored locally to your computer, you will need to back up these files and add them to your new computer.
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USF IT does not support the use of these files. If you wish to load any PST/Outlook Data File back into Outlook, please submit a ticket to help@usf.edu for the Email team to discuss archiving options |
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For detailed information on how to back up Outlook data files visit the following: |
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If you are currently running Global Protect VPN the following must be performed before you receive your new computer. If the computer being replaced does not run the VPN, these steps can be skipped.
- Click on the “Show Hidden Icons” arrow at the bottom right of the toolbar. (see image below)
2. Click on the Global Protect Icon. (see image below)
3. Click on the 3 lines at the top right corner. (see image below)
4. Click Disable. (see image below)
Accessing Applications and Files Remotely
If you require access to your on-campus computer, please contact USF IT by calling 813-974-4357 or by visiting https://itchat.usf.edu.
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