Managing PDFs, Non-Image Files and Hyperlinks

Sometimes other files need to be accessible on web pages. It is recommended to always convert such documents into PDFs to avoid corrupt files.

To

Adding PDFs and Hyperlinks

This page of the user guide will help Sitecore Contributors add and make changes to an existing PDF. It also provides steps for opening a PDF link in a new window.

Info

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title	In this Guide:

Sitecore Webinar Training User Guides

How to Login

Becoming Familiar with the Interface

Finding Your Pages

The Rich Text Editor

Adding an Image

Adding PDFs and Hyperlinks

Adding a Box Share Link

The Column Builder

Submitting Your Page for Approval

Sitecore Contributor Training Post Assessment

How to add a PDF or make

a

A change to an existing PDF

or file:

Open the Rich Text Editor.

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Choose a location for the PDF

hyperlink:

Note

title	Note

All Word documents and non-image files should be converted to PDFs.

Click an area inside the Rich Text Editor where you would like a file to be added or locate the text of an existing link

of

to a PDF file.
Type in the text or change the name of the existing PDF/file in the content area

and then highlight text:

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.
Highlight the text.
Click the

insert

Insert Sitecore Link button

:

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. (see image below)
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Click the Media Items tab

:

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Navigate to Files folder:

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Select the file from the File Directory or click Upload to upload a new file:

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To upload a new file, click Choose File. Navigate to and select the file you'd like to upload. Then click Upload:

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Once your file has been selected and/or uploaded, click Insert:

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Click Accept to make the change.

Warning

title	Important

It is best practice to always require a link to open in a new window.

Highlight the link and then right click. Select Properties.

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. (see image below)

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Expand

title	Sitecore students, click here to expand.

Note

title	For Sitecore Students:

Sitecore students that do not have Contributor access yet will need to navigate to the folder called Sitecore Training instead of the Files folder.

1. Click the arrow to expand the Sitecore Training folder. (see image below)

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2. Click the Files folder. (see image above)

3. Skip Steps 6 and 7 below. Continue on to Step 8.

Click the arrow to expand the Files folder. (see image below)

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Click on your department's folder. (see image above)

Add a PDF
To add a PDF, choose between:

Expand

title	I would like to add a file already in the Library. (click to expand)

1. Click on the file you would like to add from the Library.

2. Click Insert. (see image below)

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Expand

title	I would like to upload a new PDF. (click to expand)

1. Click Upload.

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2. Click Choose File. (see image below)

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3. Navigate to the file you would like to upload and click Open.

4. Click Upload. (see image above)

5. Click Save/Close. (see image below)

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6. Click Insert. (see image below)

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Note
NOTE: If the upload button is not functional, make sure you have clicked on the folder you have permission to access.

Open Link in a New Window

Highlight the link and right click.
Select Properties. (see image below)
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Click the Target drop down menu and select New Window.

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(see image below)

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Click OK

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Test Your Work. Always save your work (1), click Preview (2). When returning back to the page, click edit (3) to

. (see image above)
Click Save. (see image below)

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Click Other and then select Preview from the drop-down menu. (see image above)
Test the link to make sure it is opening in a new window.
Click Edit to bring you back into editor mode. (see image below)