Sitecore - Adding PDFs and Hyperlinks

Owned by Alyssa Wahlsmith
Last updated: Apr 27, 2022 by Sandra Meadows
3 min read

Adding PDFs and Hyperlinks 

This page of the user guide will help Sitecore Contributors add and make changes to an existing PDF. It also provides steps for opening a PDF link in a new window. 

In this Guide:


Sitecore Webinar Training User Guides

How to Login

Becoming Familiar with the Interface

Finding Your Pages

The Rich Text Editor

Adding an Image

Adding PDFs and Hyperlinks

Adding a Box Share Link 

The Column Builder

Submitting Your Page for Approval

Sitecore Contributor Training Post Assessment


How to add a PDF or make A change to an existing PDF hyperlink:

Note

All Word documents and non-image files should be converted to PDFs.

  1. Click an area inside the Rich Text Editor where you would like a file to be added or locate the text of an existing link to a PDF file. 

  2. Type in the text or change the name of the existing PDF/file in the content area. 

  3. Highlight the text.

  4. Click the Insert Sitecore Link button. (see image below) 


  5. Click the Media Items tab. (see image below)



     Sitecore students, click here to expand.

    For Sitecore Students:

    Sitecore students that do not have Contributor access yet will need to navigate to the folder called Sitecore Training instead of the Files folder.

    1. Click the arrow to expand the Sitecore Training folder. (see image below)

    2. Click the Files folder. (see image above)

    3. Skip Steps 6 and 7 below. Continue on to Step 8.

  6. Click the arrow to expand the Files folder. (see image below)



  7. Click on your department's folder. (see image above) 

  8. Add a PDF
    To add a PDF, choose between:

     I would like to add a file already in the Library. (click to expand)

    1. Click on the file you would like to add from the Library.

    2. Click Insert. (see image below) 


     I would like to upload a new PDF. (click to expand)

    1. Click Upload.

    2. Click Choose File. (see image below)

    3. Navigate to the file you would like to upload and click Open.

    4. Click Upload. (see image above)

    5. Click Save/Close. (see image below) 


    6. Click Insert. (see image below) 


    NOTE: If the upload button is not functional, make sure you have clicked on the folder you have permission to access.

  1. Highlight the link and right click.

  2. Select Properties. (see image below)


  3. Click the Target drop down menu and select New Window. (see image below)



  4. Click OK. (see image above) 

  5. Click Save. (see image below)



  6. Click Other and then select Preview from the drop-down menu. (see image above)

  7. Test the link to make sure it is opening in a new window. 

  8. Click Edit to bring you back into editor mode. (see image below) 



Make sure to keep all of your files in an appropriate folder with good naming conventions.


Next: Adding a Box Share Link