FTIC

CURRENT USF FTIC COHORT DEFINITIONS

Current cohorts are defined for FTICs starting in Summer or Fall; there are four cohorts defined in Banner:

SRKALLyy08:

• FTIC full and part time who start in Summer and continue to Fall or..
• FTIC full and part time who start in Fall
• This cohort would be assigned after Fall Drop/Add
• Inactivation for adjusted cohort until 6^th year
• Mimics cohort used for Performance Based Funding (PBF) BOT Choice and Key Performance Indicator (KPI) 6 year graduation rate metrics

FTICFTyy08:

• FTIC full time only who start in Summer and continue to Fall or…
• FTIC full time only who start in Fall
• This cohort would be assigned after Fall Drop/Add
• Inactivation for adjusted cohort until 6^th year

FTIC4Yyy08:

• FTIC full time who start in Summer and continue to Fall or..
• FTIC full time who start in Fall
• This cohort would be assigned after Fall Drop/Add
• Inactivation for adjusted cohort until 4^th year
• Mimics cohort used for PBF and Pre-Eminence (PE) 4 year graduation rate metrics

FTICRTyy08:

• FTIC full time only who start in Summer and continue to Fall or…
• FTIC full time only who start in Fall
• This cohort would be assigned after Fall Drop/Add
• Inactivation for adjusted cohort until 1^st year
• Mimics cohort used for PBF Academic Progress Rate and PE Retention rate metrics

* Effective term is the term for which students have the Cohort attribute assigned to their student data. When a change is made to the student Cohort record then the data can be changed for the existing Effective term or a new record can be created for a new Effective term.

COHORT SCENARIOS

1.     Student admitted in Summer, continues to Fall as a Full-time student

• Put in SRKALLyy08 cohort at first Fall Drop/Add
• Put in FTICFTyy08 cohort at first Fall Drop/Add
• Put in FTIC4Yyy08 cohort at first Fall Drop/Add
• Put in FTICRTyy08 cohort at first Fall Drop/Add

2.     Student admitted in Summer, continues to Fall as a Part-time student

• Put in SRKALLyy08 cohort at first Fall Drop/Add

3.     Student admitted in Summer, doesn’t continue to Fall

• Does not get tagged in cohort

4.     Student admitted in Fall as a Full-time student

• Put in SRKALLyy08 cohort at Fall Drop/Add
• Put in FTICFTyy08 cohort at Fall Drop/Add

5.     Student admitted in Fall as a Part time student

• Put in SRKALLyy08 cohort at Fall Drop/Add

6.     SRKALLyy08, FTICFTyy08, FTIC4Yyy08 and FTICRTyy08 cohort inactivation (for reasons other than not continuing to Fall).

                  Timeline: In February during Change Cohort file submission by ODS to BOG 


• Students will be inactivated from the cohort and will be removed for the following reasons:
• Death of Student 

• Student is Totally and Permanently Disabled 

• Student left to serve in Armed Services
• Student left to serve with Foreign Aid Service of the federal government, e.g., Peace Corps 

• Student left due to natural disaster such as hurricane 

• Student left to serve on Official Church Mission 

• Student entered an Advanced Graduate program without earning a bachelor’s degree 


Notes:

• The above exclusions/changes to cohorts will be scheduled yearly in February and is dependent on Retention (RET) Change Cohort File submission by ODS to BOG.
  
• As per BOG, Student left due to natural disaster such as hurricane is no longer terms for inactivation (SUDS Workshop Proceedings, June 2018).
  
• Once the Retention Change Cohort file is accepted by BOG, ODS will make the changes with the URO to Banner cohorts.
•  IPEDS

  About IPEDS

  The Integrated Post-secondary Education Data System (IPEDS) is a system of interrelated surveys conducted annually by the National Center for Education Statistics (NCES), a part of the Institute for Education Sciences within the United States Department of Education. IPEDS consists of twelve interrelated survey components that are collected over three collection periods (Fall, Winter, and Spring) each year as described in the Data Collection and Dissemination Cycle. The completion of all IPEDS surveys is mandatory for all institutions that participate in, or are applicants for participation in, any federal financial assistance program authorized by Title IV of the Higher Education Act of 1965, as amended.[1] Statutory Requirements For Reporting IPEDS Data

  The IPEDS program department of NCES was created in 1992 and began collecting data in 1993.

  Who to Include in the Cohort

  Include all full-time, first-time degree/certificate-seeking undergraduate students entering the institution either during the fall term or during the 12-month period as described above. Include students enrolled in the fall term who attended college for the first time in the prior summer term and students who entered with advanced standing (college credits earned before graduating from high school).

  For institutions that will report using a full-year cohort, count as entering students all those students who entered the institution between September 1, 2014 and August 31, 2015, and who were enrolled for at least 15 days in a program of up to and including one year in length; or 30 days in a program of greater than one year in length.

  Include all students enrolled for credit toward a degree, diploma, certificate, or other formal award. Include students enrolled in courses that are part of a vocational or occupational program, INCLUDING those enrolled in off-campus centers and those enrolled in distance learning/home study programs.

  Be sure to include full-time students taking remedial courses if the student is considered degree-seeking for the purpose of student financial aid determination. This includes students who:

  • Received any type of federal financial aid, regardless of what courses they took at any time
  • Received any state or locally based financial aid with an eligibility requirement that the student be enrolled in a degree, certificate, or transfer-seeking program
  • Obtained a student visa to enroll at a U.S. post-secondary institution

  A student who is designated as a member of the cohort remains in the cohort, even if the student:

  • Becomes a part-time student
  • Transfers to another institution
  • Drops out of the institution
  • Stops out of the institution
  • Has not fulfilled the institution's requirements to receive a degree or certificate
  • Went on a study abroad program the first year upon entering the institution

  Who to Exclude from the Cohort

  Do NOT include students in the cohort who are:

  • Enrolled exclusively in courses not creditable toward a formal award or the completion of a vocational program (i.e., non-degree/certificate-seeking students)
  • Exclusively taking CEUs
  • Exclusively auditing classes
  • Enrolled part-time
  • Transfers into the institution
  • Foreign students who are only taking coursework at a host institution (e.g., an American institution overseas), if these students are not enrolled at a U.S. institution
•  Student Right to Know

  About Student Right to Know

  The national standard graduation rate was created by the Student Right to Know Act of 1990, which required institutions of higher education receiving federal financial assistance to report graduation rates to current and prospective students via the US Department of Education’s (DOE) Integrated Post-secondary Education Data System (IPEDS). This act established the graduation rate based on 150% of the normal time for completion from the program – which is six years for a four-year program. 

  In 2011, the Board of Governors (BOG) included retention and graduation rate metrics in its 2012-2015 System Strategic Plan.  In 2014, the importance of the retention and graduation rate data was further elevated by their inclusion in the new Performance-Based Funding Model. [Source: PBF Methodology]

  The BOG utilizes data collected from various reports that have been submitted by the institutions [Student Instruction File (SIF) and Degrees Awarded File (SIFD)] and builds a Retention File (RET) which includes all undergraduate students that have not earned a bachelor’s or greater and fall under the appropriate fee classification (‘G’ or general instruction).  The portion of the population that must be reported under the Student Right to Know Act are flagged in the RET file.  After being verified by the institutions, the RET file is then used to submit necessary data to the DOE.  The BOG submits the final IPEDS report on behalf of all members of the State University System. 

  The DOE has established specific guidelines for assigning and tracking students via a cohort designation.

  
  

  Who to Include in the Cohort

  A student should be assigned to a cohort for IPEDS reporting  if they meet the following criteria:

   1. First-Time in College

  1. Degree-seeking students who are admitted into a university for the first time and who have earned less than 12 credit hours after high school graduation.
  2. Degree-seeking students who are considered 'Early Admits' because they have been admitted to the university prior to their high school graduation.  

  2. Cohort

  1. A student who enters the institution in the fall term as an FTIC is considered part of the fall cohort
  2. A student who enters the institution in the summer term as an FTIC but progresses to the fall term is considered part of the fall cohort

  3. Full-Time Status [Right to Know]

  1. A student enrolled in their first fall term and attempting 12 or more credit hours will remain in the full-time category regardless of the number of credits taken in subsequent terms.

  
  

  Student’s Cohort Inactivation

  A student should be removed from the cohort for the following reasons:

  • Death of Student
  • Student is Totally and Permanently Disabled
  • Student left to serve in Armed Services
  • Student left to serve with Foreign Aid Service of the federal government, such as the Peace Corps
  • Student left due to natural disaster
  • Student left to serve on Official Church Mission
  • Student entered an Advanced Graduate program without earning a bachelor’s degreAdditional Relevant Documentation