Fall Enrollment

The Fall Enrollment component collects student enrollment counts by level of student, enrollment status, gender and race/ethnicity. In addition, first-time student retention rates and the student-to-faculty ratio are collected. Enrollment by age is required in odd-numbered years, and enrollment by residence of first-time undergraduates is required in even-numbered years.

Institutions operating on a traditional academic year calendar (semester, trimester, quarter, or 4-1-4) report Fall enrollment as of the institution's official fall reporting date or October 15. Institutions operating on a calendar that differs by program or that enrolls students on a continuous basis (referred to as program reporters) report Fall enrollment as students enrolled any time during the period August 1 and October 31.

Fall Enrollment Workflow

Survey cycle opens and Student Success Research & Analysis (SSRA) downloads survey documentation from IPEDS for the current year Box folder.

SSRA Data Coordinator Selects a Cohort – Academic Year.

SSRA executes the Outcome Measures AppWorx job.
SSRA creates the Outcome Measures – Establish Cohort broken down by (full-time vs. part-time).
SSRA creates the Outcome Measures – Degree award by year 4, year 6, and year 8.
SSRA creates the Outcome Measures – Still enrolled at USF.
SSRA creates the Outcome Measures – send cohort file to National Student Clearing House to get number of students enrolled at other institutions.
SSRA Data Coordinator inputs data to IPEDS portal.
SSRA Data Coordinator verifies survey data using queries.
SSRA reviews data with USF IPEDS Key-holder (Dr. Valeria Garcia) on changes and updates to the survey.
SSRA Data Coordinator updates the source documents used to complete the survey to Box
First lock by USF IPEDS Key-holder
Save and share a copy of the submitted survey to BOX and USF ODS website.

Reporting Documentation

Submission Year	Reporting Criteria	Type
2024-25	The following changes were implemented for the 2024-25 data collection period: Added note to Instructions for Part D: Total Undergraduate Entering Class to indicate that high school students enrolled in college courses for credit should not be included in any calculations to determine an institution’s entering class. [Applicable to degree-granting institutions only] Added a new FAQ to better clarify the relationship between “transfer-in” enrollment status on the Fall Enrollment (EF) and 12-month Enrollment (E12) components and the “non-first-time” cohort on the Outcome Measures (OM) component. Revised definition for “Transfer-in student” Glossary term to improve clarity. Revised definition for “Non-first-time student (undergraduate)” Glossary term to improve clarity. Revised definition for “Continuing/Returning student (undergraduate)” Glossary term to improve clarity. Revised definition for “Entering students (undergraduate)” Glossary term to improve clarity.	Change
2023-24	The following changes were implemented for the 2023-24 data collection period: Rephrased "remedial education" terminology in survey materials to "developmental education," including Glossary terms Rephrased "dual enrolled students" terminology in survey materials to "high school students enrolled in college courses for credit" Revised survey materials related to Gender Unknown or Another Gender enrollment reporting in Part A, including non-reporting for small cell size Revised Part E Instructions to clarify that bachelor’s degree completers by their second fall term among the first-time bachelor’s degree-seeking student cohort should be considered retained Added FAQ regarding including incarcerated students in for-credit enrollment reporting Added FAQ regarding determining students’ full- and part-time status Revised FAQ regarding enrollment reporting for degree-seeking students who were previously enrolled as non-degree-seeking Revised FAQ with an additional note about verification of F-1 visa status for undocumented and DACA students Removed reference to Common Data Set methodology in Instructions regarding student-to-faculty rati	Change
2022-23	The following changes were implemented for the 2022-23 data collection period: The "Nonresident alien” terminology has been changed to “U.S. Nonresident” but should include the same category of students. A question about gender has been added after Part A – Fall Enrollment Summary to collect information about students for whom gender does not fit the binary gender (Men/Women) categories provided. Institutions should still allocate those students to the Men/Women categories in other screens of the survey component at this time. New FAQs have been added to help institutions with this reporting. References to summer term were changed to summer session. FAQ #8 on consistent reporting of EF, E12, and OM has been updated for clarification. Changed the existing instructions for r/e reporting in student surveys to include information on reporting Deferred Action for Childhood Arrivals (DACA) and undocumented students Method of reporting aggregate data - Institutions must report aggregate data to the U.S. Department of Education using the NINE categories below. Racial/ethnic designations are requested only for United States citizens, residents, and other eligible non-citizens. Eligible noncitizens include all students who completed high school or a GED equivalency within the United States (including DACA and undocumented students) and who were not on an F-1 non-immigrant student visa at the time of high school graduation. More information about other eligible (for financial aid purposes) non-citizens is available at https://studentaid.gov/understand-aid/eligibility/requirements/non-us-citizens. Hispanic or Latino, regardless of race For Non-Hispanic/Latino individuals: American Indian or Alaska Native Asian Black or African American Native Hawaiian or Other Pacific Islander White Two or more races In addition, the following categories may be used: S. Nonresident Race and ethnicity unknown Racial/ethnic descriptions - Racial/ethnic designations as used in this survey do not denote scientific definitions of anthropological origins. The categories are: Hispanic or Latino- A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race. American Indian or Alaska Native- A person having origins in any of the original peoples of North and South America (including Central America) who maintains cultural identification through tribal affiliation or community attachment. Asian- A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam. Black or African American- A person having origins in any of the black racial groups of Africa. Native Hawaiian or Other Pacific Islander- A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands. White - A person having origins in any of the original peoples of Europe, the Middle East, or North Africa. Other descriptive categories S. Nonresident - A person who is not a citizen or national of the United States and who is in this country on a visa or temporary basis and does not have the right to remain indefinitely. Do not include DACA, undocumented, or other eligible noncitizens in this category. NOTE – U.S. Nonresidents are to be reported separately, in the boxes provided, rather than included in any of the seven racial/ethnic categories. Race and ethnicity unknown - This category is used only if the person did not select EITHER a racial or ethnic designation. New FAQ on reporting DACA/undocumented students In which race/ethnicity category do I report undocumented and Deferred Action for Childhood Arrivals (DACA) students? Undocumented and DACA students who completed high school or a GED equivalency within the United States and who were not on an F-1 non-immigrant student visa at the time of high school graduation are considered eligible non-citizens and their race/ethnicity should be reported using the seven race/ethnicity categories provided: Hispanic or Latino, regardless of race For Non-Hispanic/Latino individuals: American Indian or Alaska Native Asian Black or African American Native Hawaiian or Other Pacific Islander White Two or more races If a student’s race/ethnicity is unknown, you can include them in the race/ethnicity unknown category.	Changes
2022-23	Report data to accurately reflect the time period corresponding with the IPEDS survey component, even if such reporting is seemingly inconsistent with prior year reporting. Part B, Enrollment of students by age, is optional this year. Part C, Residence of first-time degree/certificate-seeking undergraduates, is required this year. For reporting students studying in consortium agreements, please refer to the Resource page at https://nces.ed.gov/ipeds/report-your-data/data-tip-sheet- reporting-data-consortium-institutions.	Reminder
2021-22	There are no changes to this survey component.	Change
2021-22	Part B, Enrollment of students by age, is required this year. Part C, Residence of first-time degree/certificate-seeking undergraduates, is optional this year. For reporting students studying in consortium agreements, please refer to the Resource page at https://nces.ed.gov/ipeds/report-your-data/data-tip-sheet- reporting-data-consortium-institutions.	Reminder
2020-21	There are no changes to this survey component.	Change
2020-21	Report data to accurately reflect the time period corresponding with the IPEDS survey component, even if such reporting is seemingly inconsistent with prior- year reporting. For example, if a summer term began later than usual due to Coronavirus Pandemic postponements, continue to report using the timeframes as defined in the IPEDS instructions. NCES expects that some data reported during the 2020-21 data collection year will vary from established prior trends due to the impacts of Coronavirus Pandemic. If an error edit is triggered even when submitting accurate data, please indicate in the corresponding context box or verbally to the Help Desk that the seemingly inconsistent data are accurate and reflect the effects of Coronavirus Pandemic. Part B, Enrollment of students by age, is optional this year. Part C, Residence of first-time degree/certificate-seeking undergraduates, is required this year. For reporting students studying in consortium agreements, please refer to the Resource page at https://nces.ed.gov/ipeds/report-your-data/data-tip-sheet- reporting-data-consortium-institutions.	Reminder

Resources

Box Folders

IPEDS Survey Materials

Reference

2020-21 Fall Enrollment Submission

Jira Issues

ODSPA-11289 - Getting issue details... STATUS

ODSPA-13762 - Getting issue details... STATUS