Academic Libraries

Owned by Kevin Meleedy
Last updated: Aug 13, 2024 by Kevin Meleedy
3 min read

Welcome to the IPEDS Academic Libraries (AL) survey component. The purpose of the AL component of IPEDS is to collect information on library collections, library staff, library expenses, and library services for libraries in degree-granting postsecondary institutions.

Academic Libraries Workflow
  1. Student Success Research & Analysis (SSRA) Data Coordinator for IPEDS creates user ID's for Tampa Campus Library Data Coordinator and Accountable Officer on behalf of the Key-holder.
  2. Library Data Coordinator inputs data to IPEDS portal.
  3. Library Data Coordinator runs edit report.
  4. SSRA Data Coordinator runs checks and balances on edit report and survey data.
  5. SSRA creates External Data Request (EDR) for submission in JIRA based on IPEDS calendar.
  6. SSRA gets survey package from IPEDS for Box folder.
  7. Library Data Coordinator sends relevant documentation to SSRA for Box.
  8. SRA creates DocuSign for sign-off.
  9. SSRA sends sign-off via DocuSign.
  10. Library Data Coordinator & Accountable Officer, and Key-holder, sign off.
  11. First lock by USF IPEDS Key-holder.  
  12. Save and share a copy of the submitted survey to BOX and USF ODS website.  
Reporting Documentation

Submission YearReporting CriteriaCommentsType

2024-25
No Change

2023-24 
No Change

2022-23
No Change

2022-23

Report data to accurately reflect the time period corresponding with the IPEDS survey component, even if such reporting is seemingly inconsistent with prior- year reporting.

Report all data for fiscal year (FY) 2022. Fiscal Year 2022 is defined as the most recent 12-month period that ends before October 1, 2022, that corresponds to the institution’s fiscal year.


Reminder

2021-22

There are no changes to this survey component.


Change 

2021-22

Report data to accurately reflect the time period corresponding with the IPEDS survey component, even if such reporting is seemingly inconsistent with prior-year reporting. For example, if a summer term began later than usual due to Coronavirus Pandemic postponements, continue to report using the timeframes as defined in the IPEDS instructions. NCES expects that some data reported during the 2021-22 data collection year will vary from established prior trends due to the impacts of Coronavirus Pandemic. If an error edit is triggered even when submitting accurate data, please indicate in the corresponding context box or verbally to the Help Desk that the seemingly inconsistent data are accurate and reflect the effects of Coronavirus Pandemic.

Report all data for fiscal year (FY) 2021. Fiscal Year 2021 is defined as the most recent 12-month period that ends before October 1, 2021, that corresponds to the institution’s fiscal year.


Reminder

2020-21

Added detailed collection of Library Staff by FTE.


Change

2020-21Changed e-serial definition
Change

2020-21Addition of digital/electronic serials in digital/electronic circulation
Change

2020-21

Report data to accurately reflect the time period corresponding with the IPEDS survey component, even if such reporting is seemingly inconsistent with prior-year reporting. For example, if a summer term began later than usual due to Coronavirus Pandemic postponements, continue to report using the timeframes as defined in the IPEDS instructions. NCES expects that some data reported during the 2020-21 data collection year will vary from established prior trends due to the impacts of Coronavirus Pandemic. If an error edit is triggered even when submitting accurate data, please indicate in the corresponding context box or verbally to the Help Desk that the seemingly inconsistent data are accurate and reflect the effects of Coronavirus Pandemic.


Reminder

2020-21

Report all data for fiscal year (FY) 2020. Fiscal Year 2020 is defined as the most recent 12-month period that ends before October 1, 2020, that corresponds to the institution’s fiscal year.


Reminder

2020-21Include data for the main or central academic library and all branch and independent libraries that were open all or part of the Fiscal Year 2020. Branch and independent libraries are defined as auxiliary library service outlets with quarters separate from the central library that houses the basic collection. The central library administers the branches. Libraries on branch campuses that have separate IPEDS unit identification numbers are reported as separate libraries.
Coverage
Resources

Box Folders 

IPEDS Survey Materials 

Jira Epics