Semester Seats Analysis – Point-in-Time
- Sangita Singh
- Shabnam Mehra
- Shruti Kumar
Semester Seats Analysis – Point-in-Time Report
This report provide a summary of course section enrollments, seats available and gross SCH by budget unit or funding campus, college, department and course level. Current numbers are shown in comparison to the previous year’s point-in-time numbers.
The "Seats Available" for the previous year on this report is indicative of the caps at end of term and not point in time.
Data Source: Banner
Refresh schedule: Twice daily. The “Last Refreshed” timestamp on each page indicates the time when the data was last refreshed.
Please note: Previous year point in time data is pulled based on comparing the number of days from when the semester started current year versus previous year.
NOTE: Filters are available on each page to view number by semester, part of term, budget unit(funding campus), college and department.
All of the pages on this report provide drill throughs to course section level details. Right-clicking into a data cell in the data table shows the "Drill through" option.
- Enrl & SCH by coll dept budget unit & crslvl-> Provides summary numbers for section enrollment, active seats available and gross SCH by course college, department, budget unit or funding campus of the course section and course level.
- Summary by budget unit -> Provides summary numbers for section enrollment, active seats available and gross SCH by budget unit.
- Summary by budget unit & crslvl ->Provides summary numbers by budget unit, college and course level. Drill through page is associated with this page to review section level details.
- Summary by college budget unit & crslvl->Provides summary numbers by college, budget unit and course level.
- Modality → Provides summary numbers by course modality.
| Data Element | Data Source | Description | Report Page |
|---|---|---|---|
Budget Unit | BANNER>NVL(SWBOVRR_OPERATING_UNIT,SWBSUPP_OPERATING_UNIT) | This is the operating unit associated with the course section. Maintained in the Banner Schedule Override form. | All |
College | SID_Title_GlobalDepartments_All_Vw | Global College code of the course (derived using xref-rules created by IT for mapping course department ID to one usf global college code and department. | All |
| CollegeTitle | SID_Title_GlobalDepartments_All_Vw | Global College title | All |
| DepartmentTitle | SID_Title_GlobalDepartments_All_Vw | Global department code (derived using xref-rules created by IT for mapping course department ID to one usf global college and department. | All |
| PartOfTerm | BANNER->SSBSECT->SSBSECT_PTRM_CODE | Part of Term | All |
Crslevl | Calculated field using course number BANNER->SSBSECT->SSBSECT_CRSE_NUMB | Course Level Definition: UGLL=1000-2999 Courses UGUL=3000-4999 Courses GR1=5000-69999 Courses GR2> 7000 Courses GR3 = Medical sections O = Others. These are placeholder sections and include (INTO AE courses, Intl Exch, Palazzi, Semester) Please note: Some 6000 level courses may go in either category of Grad I or Grad II. Hence for the purpose of this report, courses 5000-6999 level are counted as Grad I and course above 6000 level are counted as Grad II. | Enrl & SCH by coll dept budget unit & crslvl Summary by budget unit & crslvl Summary by college budget unit & crslvl Drill-through pages |
Section Enrl | BANNER->SSBSECT→SSBSECT_ENRL (for current year) Calculated from BANNER->SFRSTCA for point in time enrollments for previous year | Number of section enrollments or seats filled. Previous year point in time enrollments are calculated from the course registration audit table: SFRSTCA | All |
Seats Available | BANNER→SSBSECT→SSBSECT_MAX_ENRL | Total seats available in the section.
| Enrl & SCH by coll dept budget unit & crslvl Summary by budget unit Summary by college budget unit & crslvl Modality Drill-through pages |
SCH | BANNER->SSBSECT→SSBSECT_TOT_CREDIT_HRS (for current year) Calculated from BANNER->SFRSTCA for point in time enrollments for previous year | Total gross student credit hours generated. Previous year point in time enrollments are calculated from the course registration audit table: SFRSTCA | All |
Enrl Diff | Calculated field | Current year – Previous year numbers | All |
Percent Change in Enrl | Calculated field | Percentage change over one year difference | All |
SCH Diff | Calculated field | Current year – Previous year numbers | All |
Percent Change in SCH | Calculated field | Percentage change over one year difference | All |
Avail Diff | Calculated field | Current year – Previous year numbers | All |
Percent Change in Avail | Calculated field | Percentage change over one year difference | All |
| Section Modality | BANNER→ SSBSECT→ SSBSCET_INSM_CODE | AD,CL,HB or PD section modalities | Modality |
Filter Panels
If filters are available, filter panel will be on top or left of data panel. All pages may not have filter panel.
Notes:
- Click the down arrow to select from options in the filters and narrow down your results.
- To deselect an item, click on the option again.
- Some filters are radio buttons and you can select only one item. The items in these filters are indicated as round buttons
. - Some filters allow multiple selections. To select multiples in a filter, hold the Ctrl key as you check the square boxes
.
- Filters for the report may not have Blank as an option.
Data Panel
Data panel displays the filtered results. To work with data in this panel:
- Select an individual row in the table to highlight the item/row. Select it again to return to the full table view.
- You can sort the data by column values, if the sorting is available for that column. Hover your mouse over the last row item in the column header and if a small black triangle appears
, you can sort that column in ascending or descending order by clicking on your mouse.
Tasks
Export Data to Excel
To export the data results to Excel, hover your mouse over the upper right hand side corner of the data table and a horizontal menu bar 
will pop up. Click the 
in the top right corner .
A drop down menu will appear with 'Export data' as one of the options. Select Export Data to work with the data in Excel.
Note : The exported data in Excel may not look exactly like the screen.
Drill through
To 'Drill through', right click on a data cell in the data table. A menu will pop up with 'Drill Through" as one of the options. Selecting drill-though option will open another window with the details.
Note : All data tables may not have 'Drill through' functionality.
Reset to Default
If you have made any changes, such as implementing filters or sorting the table, you have the ability to return the sorting and filtering to the report creator's default view. Click the Reset to Default image in the Report Header: 