Reviewing Shared Apps within Power BI

Owned by cspehar
Last updated: Nov 14, 2018 by trichar2Version comment

Shared Reports are used within PowerBI to add a layer of security to reports and data. PowerBI uses multiple options and methods of making sure only intended users see the data that they need and/or allowed to see within the Report structure.

Based on the need to share reports with multiple users and change control, the method of Publishing Reports to a Workspace,  hiding it within that workspace and then sharing to only a select set of users is the most secure way to share some reports.

 

  1. Access Web Portal to view Apps and Shared Apps.

https://app.powerbi.com/recentlyviewed

  • Sign-In using your Main Campus Sign-On (i.e.. UserName@usf.edu) then using your USF NetID password.

 

      2. Once you have accessed the Web Portal for PowerBI, you will see Menu options to the left of the web page.

        

 

     3. One of these options is “Shared with me”, click on this category.

       

 

     4. After clicking on the “Shared with me” link, you will see all the Shared Apps that have been Shared with you, within PowerBI.

         

 

   5. Simply click on any Report/Dashboard to view the data.