Microsoft 365 Free Download


USF's Microsoft 365 subscription also includes 5 free downloads. It is available for all students, staff and faculty of the University of South Florida. Each individual is allowed installation on up to five devices at a time. It is available for both PC and Mac. 

Table of Contents

Installed Desktop Office Suite vs Online/Web Office Suite

This page gives instructions on how to download the full Desktop Application which contains more features than the Web Application. 

To see examples of some of the differences, visit the Microsoft links below. The information on these pages are subject to change by Microsoft.

Word Features Comparison: Web vs Desktop - Microsoft Support

Compare PowerPoint features on different platforms - Microsoft Support

Compare Outlook for PC, Outlook on the web, and Outlook for iOS & Android - Microsoft Support

To Install Microsoft 365

  1. Navigate to USF Microsoft 365 and log in with your USF email and password.

  2. Select Install apps.

    If you do not see the Install apps option, select the icon located in the upper left of the website as shown in the image below. 

    Select Microsoft 365

  3. Select Microsoft 365 apps from the drop down to start the download.

Look in your download folder for the installer file.

Back to top

To see how many installs you have available

  1. Navigate to USF Microsoft 365 and log in with your USF email and password.

  2. Select your user icon located at the top right of the page and then select View Account

  3. Locate Office Apps and select Manage

  4. Select the arrow next to DEVICES. This will show a list of all devices logged into your Microsoft 365 profile. 

If you see a device that you no longer use or have, you can select Sign Out next to the device and it will remove your profile license from it.

Back to top

If you are unable to solve your issue with this knowledge base article, please contact the USF IT Service Desk by using Chat at, calling (813) 974-HELP (4357) or emailing 

If you find any errors or omissions in any knowledge base article, please contact and inform the USF IT Service Desk by calling (813) 974-HELP (4357) or emailing