Teams Live Events

Owned by Kimberly Adkins
Last updated: Mar 23, 2023
3 min read

Overview

A Teams Live Event is a mass broadcast event in Teams capable of reaching 10,000 audience members. Teams live events is an extension of Teams meetings, enabling you to produce events for large online audiences with more control over video, audience interaction, and reporting. And, anyone can join, regardless of their Teams status.

Read below for information on when to use a Live Event, basic instructions, and how/when to get help from IT.

Table of Content

Why would I use a Live Event?

A live event allows you to reach an exponentially larger audience, and ensures anyone can join, regardless of if they have a Teams account or not. These are ideal for mass meetings, and USF uses these currently to deliver presidential addresses.

What is the difference between a Teams Meeting and a Live Event?

A Teams Meeting is used for audiences up to 1000 people, and when you want a lot of audience interactivity and participation.

A Teams Live Event does not allow for audience members to speak or share their camera, and should be used when addressing a population more than a standard Teams Meeting. Live Events are more complex, and should be limited to required use that reflects your population size.

How do I get started?

Open Teams (not Outlook), select the Calendar icon on the left, and then the arrow on the New Meeting button. From there, select a Live Event. For more information, review the available information here.

For a quick start guide, click here to download.

FAQ's and Additional Resources

 How do I schedule my first Teams Live Event?

Just open Teams, select Meetings, then make a new Live Event. We encourage you to review the information here as well.

You do not need to add attendees - anyone invited to the Live Event through Teams automatically becomes a producer. You will receive an Attendee Link that you can share with anyone needing to attend. 

For more information on attendee's, click here.

Note: Once made you must manage the meeting through Teams, do not adjust within Outlook.

 Can anyone make a Teams Live Event?

Yes, any active USF Student, Staff, or Faculty member with Teams access can make a Teams Live Event.

 What is a Producer, and how do I produce a Live Event?

A Producer is someone responsible for queuing and presenting content for the audience. This role should be restricted. Producing a Live Event can take some practice, so we encourage you to both test it, and review all available information here.

For anyone that just needs to present content, ensure they are made a presenter instead. Review the information here for some of the differences.

There are also some best practices we encourage you to read here.

 Can I record and review who attended my Live Event?

Yes, recording is fully supported, and after the event you can get a report that will let you know how many attended. For assistance with these features, and how to end the Live Event, visit here.

 I want my audience to ask questions - can they?

Teams Live Events comes with a feature that supports question and answer. Attendees can ask questions, and producers/presenters can review, publish, and answer the questions.

Review the information here on Teams Live Event Q/A.

 I was invited to a Live Event - how do I attend?

To attend a Teams Live Event, just click the link provided and you will join as soon as the Live Event is started. For more information and a guided walkthrough, visit this website https://support.microsoft.com/en-us/office/attend-a-live-event-in-teams-a1c7b989-ebb1-4479-b750-c86c9bc98d84 

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