Shimberg Access
Report Description
The Shimberg Access report displays data fields that relate to login access for patrons of the Shimberg Library system with three tabs Shimberg Access - College/Department Users, Shimberg Access - Users, Shimberg Access - Logins by Month. This dashboard is retrieving data uploaded by on a monthly basis from an access log so they can review and track users that login to the Shimberg Library system.
Shimberg Access - College/Department Users
Filters
Global Department
Global Department name associated with person accessing the Shimberg Library system.
College Name
Name of College associated with person accessing Shimberg Library system.
Access Status
Status of the login attempt into the Shimberg Library system.
Access Date
Time of login attempt by patron to the Shimberg Library system.
Visualization
Number of Patrons by College and Global Department
A map visualization that displays the number of library patrons that have logged in, grouped by each College and then Global Department.
Number of Expense Reports per Day Range for Last Status
Bar chart that displays the number of expenses per each range. Ranges are broken down as follows: 7 days or less, 8 to 29 days, 30 to 59 days, 60 to 89 days, and 90 days or greater.
Number of Expense Reports
The number of expense reports.
Number on Hold
Number of expense reports currently on hold.
Number Sent Back
Number of expense reports that had a send back at any point in time.
Details
Status
Current status of travel expense report: Canceled, Deleted, Deletion in Progress, Fiscal Review, Paid, Prepay Auditor, Request Approved, Submission in Progress, Supervisor Review
Days Since Last Action
Number of days that an expense report has been in a particular status.
ER on Hold
Expense report currently on hold with Y/N flag.
ER Had Send Back
Expense report that has ever had a send back at any point in time will be denoted with a Y/N flag; once an ER has had a send back the flag will flip to "Y".
Travel Begin Day
The date in which a travel trip begins.
Travel End Day
The date in which a travel trip ends.
ER Creation Lag
The difference between the last day of travel and the creation of the travel expense report.
Archivum ER Number
Travel expense report number created by the Archivum database.
Traveler Name
First and last name of traveler.
Travel Title
Travel title entered by traveler for travel request and expense report.
Traveler Global Department Name
Global Department name associated with person listed as the traveler.
Traveler College Name
Name of College associated with person traveling.
Total ER Expenses
Total dollar amount for a travel expense report.
Expense Report Number
Expense report number per the Travel department.
FAST Department Code
A six digit numeric code to determine FAST Department. The default is for all codes to be selected; individual or multiple codes may be selected.
Shimberg Access - Users
Filters
Global Department
Global Department name associated with person accessing the Shimberg Library system.
College Name
Name of College associated with person accessing Shimberg Library system.
Access Status
Status of the login attempt into the Shimberg Library system.
Access Date
Time of login attempt by patron to the Shimberg Library system.
Visualization
Expense Report by Status
Pie chart that displays the number of expense reports in each status.
Drillable - The pie also allows you to drill to display count of expense reports for Traveler College Name and Traveler Global Department Name separately.
Number of Expense Reports per Day Range for Last Status
Bar chart that displays the number of expenses per each range. Ranges are broken down as follows: 7 days or less, 8 to 29 days, 30 to 59 days, 60 to 89 days, and 90 days or greater.
Number of Expense Reports
The number of expense reports.
Number on Hold
Number of expense reports currently on hold.
Number Sent Back
Number of expense reports that had a send back at any point in time.
Details
Status
Current status of travel expense report: Canceled, Deleted, Deletion in Progress, Fiscal Review, Paid, Prepay Auditor, Request Approved, Submission in Progress, Supervisor Review
Days Since Last Action
Number of days that an expense report has been in a particular status.
ER on Hold
Expense report currently on hold with Y/N flag.
ER Had Send Back
Expense report that has ever had a send back at any point in time will be denoted with a Y/N flag; once an ER has had a send back the flag will flip to "Y".
Travel Begin Day
The date in which a travel trip begins.
Travel End Day
The date in which a travel trip ends.
ER Creation Lag
The difference between the last day of travel and the creation of the travel expense report.
Archivum ER Number
Travel expense report number created by the Archivum database.
Traveler Name
First and last name of traveler.
Travel Title
Travel title entered by traveler for travel request and expense report.
Traveler Global Department Name
Global Department name associated with person listed as the traveler.
Traveler College Name
Name of College associated with person traveling.
Total ER Expenses
Total dollar amount for a travel expense report.
Expense Report Number
Expense report number per the Travel department.
FAST Department Code
A six digit numeric code to determine FAST Department. The default is for all codes to be selected; individual or multiple codes may be selected.
Shimberg Access - Logins by Month
Filters
Global Department
Global Department name associated with person accessing the Shimberg Library system.
College Name
Name of College associated with person accessing Shimberg Library system.
Access Status
Status of the login attempt into the Shimberg Library system.
Access Date
Time of login attempt by patron to the Shimberg Library system.
Visualization
Expense Report by Status
Pie chart that displays the number of expense reports in each status.
Drillable - The pie also allows you to drill to display count of expense reports for Traveler College Name and Traveler Global Department Name separately.
Number of Expense Reports per Day Range for Last Status
Bar chart that displays the number of expenses per each range. Ranges are broken down as follows: 7 days or less, 8 to 29 days, 30 to 59 days, 60 to 89 days, and 90 days or greater.
Number of Expense Reports
The number of expense reports.
Number on Hold
Number of expense reports currently on hold.
Number Sent Back
Number of expense reports that had a send back at any point in time.
Details
Status
Current status of travel expense report: Canceled, Deleted, Deletion in Progress, Fiscal Review, Paid, Prepay Auditor, Request Approved, Submission in Progress, Supervisor Review
Days Since Last Action
Number of days that an expense report has been in a particular status.
ER on Hold
Expense report currently on hold with Y/N flag.
ER Had Send Back
Expense report that has ever had a send back at any point in time will be denoted with a Y/N flag; once an ER has had a send back the flag will flip to "Y".
Travel Begin Day
The date in which a travel trip begins.
Travel End Day
The date in which a travel trip ends.
ER Creation Lag
The difference between the last day of travel and the creation of the travel expense report.
Archivum ER Number
Travel expense report number created by the Archivum database.
Traveler Name
First and last name of traveler.
Travel Title
Travel title entered by traveler for travel request and expense report.
Traveler Global Department Name
Global Department name associated with person listed as the traveler.
Traveler College Name
Name of College associated with person traveling.
Total ER Expenses
Total dollar amount for a travel expense report.
Expense Report Number
Expense report number per the Travel department.
FAST Department Code
A six digit numeric code to determine FAST Department. The default is for all codes to be selected; individual or multiple codes may be selected.
Data Refreshed On
Data in this report is not live, but refreshed once daily from a monthly upload. The monthly data update occurs on the first day of each month at 8am. The date and time on the bottom right of the report displays when it was refreshed from the database, but there is a lag time between when the log file uploads and the database is refreshed. The report refresh is scheduled to occur between 7:00 and 7:45 am each morning.
Disclaimer
This report displays values from the upload . Those values are subject to change over time. Unauthorized use of this report is prohibited. If you log on to this computer system, you acknowledge your awareness of and concurrence with the University of South Florida policies. The University will prosecute violators to the full extent of the law.