AIMS Faculty Prompts - Space

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Last updated: Aug 14, 2018Version comment

01 - Please Enter AIMS Faculty Fiscal Year

The fiscal year for which you would like to pull employment or funding records. Format is FY## where the numbers are the last 2 digits of the calendar year in which the Fiscal Year ends. Example: FY 2017-2018 would be FY18.

02 - Please Enter AIMS Faculty Beginning Fiscal Month Number

First Fiscal Month the report will include. 1 indicates July and 12 indicates June.

03 - Please Enter AIMS Faculty Ending Fiscal Month Number

Last Fiscal Month the report will include. 1 indicates July and 12 indicates June.

04 - Enter AIMS Faculty HART Global Department Name of 'Nothing'

This prompt allows you to choose to run this report for a full department of employees. If you want to run the report for specific faculty from different departments, type and add in 'Nothing'. Nothing must be capitalized as it's spelled in the prompt.

If you add global department name(s), remember to remove the Nothing option from the selected list. This will reduce the run time of the report.

05 - Enter the Appointment Type

Ranked includes employees who meet all of these requirements for an appointment in GEMS.

  1. Job codes:
    1. 9001       Professor       
    2. 9002       Assoc Professor
    3. 9003       Assistant Professor
    4. 9006       Graduate Research Professor 
    5. 9007       Distinguished Professor
  2. Excluding Employment Class H (Faculty Courtesy)
  3. Excluding Admin plans 98 and 99 (non-compensated positions)

Instructor includes employees who meet all of these requirements for an appointment in GEMS.

  1. Job code: 9004 
  2. Excluding Employment Class H (Faculty Courtesy)
  3. Excluding Admin plans 98 and 99 (non-compensated positions)

Mid-Level Provider includes employees who meet all of these requirements for an appointment in GEMS or Cyborg.

  1. Job code:
    1. 9464       Physician's Assistant
    2. 9499       Advanced Registered Nurse Prac
    3. 2550 (CYBORG) mid-level provider
  2. Excluding Employment Class H (Faculty Courtesy)
  3. Excluding Admin plans 98 and 99 (non-compensated positions)

06 - Include Those Appointed in for Paid By This Dept

Appointed In means there is a employment record in GEMS for this faculty member in the selected Global Department(s).

Paid By means a portion of the employees funding is from a FAST department associated with the selected Global Department(s).

07 - AIMS OPS Appointment in Department

Y will include employees who meet all these requirements for an appointment in GEMS.

  1. Job codes:
    1. 9001       Professor
    2. 9002       Assoc Professor 
    3. 9003       Assistant Professor
    4. 9006       Graduate Research Professor 
    5. 9007       Distinguished Professor
  2. Excluding Employment Class H (Faculty Courtesy)
  3. Admin plan 06 (OPS-Faculty)

N includes employees who are not OPS.

Removing the N from the selected options will exclude non-OPS employees.

08 - Enter Additional AIMS Faculty or 'Nothing'

This prompt allows you to choose to run this report for specific faculty members instead of a full department. If you want to run the report for all faculty within your chosen department, type and add in 'Nothing'. Nothing must be capitalized as it's spelled in the prompt.

If you add faculty member's names, remember to remove the Nothing option from the selected list. This will reduce the run time of the report.