Outlook - How to Add a Shared Calendar


The following will guide you through adding a shared mailbox via the Outlook Desktop and Web applications.

Desktop Application

  1. With Outlook open, select the Calendar icon located at the bottom left.

  2. Select Add located at the top right of the Calendars.

  3. From the drop down, select From Address Book.

  4. Enter the name of the Shared Calendar you wish to add in the Search field and double click it.

  5. Once the calendar is selected, you will see it at the bottom.

  6. Select OK

  7. Once the calendar has been added successfully, it will appear on the left bar of your Calendars tab.

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Web Application

  1. After accessing your email through either MyUSF or https://outlook.office365.com/mail/inbox. Select the Calendar icon located on the left. 

  2. Select Add calendar.

  3. Select Add from directory.

  4. Enter the name of the Shared Calendar you wish to add.

  5. Select Add.

  6. Once the calendar is added, it will appear under Shared Calendars in the left column.

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